Accounting Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

The Accounting Clerk is responsible for collecting payments for a company using skills in project management, organization and communications to collect the payments from clients and customers. Accounts Receivable Administrators oversee the tracking of payments, banking deposits and reports that document profits and losses for an organization.

Essential Duties & Responsibilities: 

• Initiates contact with customers having delinquent accounts, determining reason and arranging for collection.

• Provides consistent, professional, courteous, and high-quality customer service.

• Maintain current and detailed collection notes.

• Apply client payments via check and credit card.

• Responds to telephone inquiries and assists in resolving questions related to the customer accounts and documents accordingly.

• Responsible for the timely and accurate distribution of client invoices that are mailed each cycle.

• Maintains confidentiality of financial records.

• Daily check deposits.

• Perform other job-related duties as may be assigned.

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

• Creates invoices according to company practices; submits invoices to customers.

• Account Payable duties.

• Process, data enter, cost code, with attention to detail, and efficiency.

• Manage data in spreadsheets and reports.

• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

• Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.

• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.

• Assists other departments as needed.

• Assists with Customer relations.

• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

• Ability to work independently and in a fast-paced environment.

• Perform other duties assigned by management.

Education/Qualifications:

• High school diploma or equivalent required

• At least three years of related experience required.

• Excellent verbal and written communication skills.

• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.

• Ability to anticipate work needs and interact professionally with customers.

• Excellent organizational skills and attention to detail.

• Must know construction billing (AIA, Lien Releases).

• Experience in Textura, Procore, & other online billing websites.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

• Performs other duties as assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer. 

Pay Rate:

• $25.00 - $28.00 hourly based on experience

Benefits and Perks:

• Excellent pay

• Medical, dental, vision

• Company paid life insurance

• Company paid short-term disability

• 401K with employer match

• Paid vacation and company holidays

• Training and Career Development

• Company vehicle (if job applicable)

• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire and Safety is an Equal Opportunity Employer