Accounting Assistant

Accounting Assistant

Department: Finance / AccountingReports To:FLSA Status: Non‑Exempt Job Type: Full-Time

Position Summary

Rehmann is searching for an Accounting Assistant for our client in the southwest Florida area. Our client is seeking a detail-oriented and organized Accounting Assistant to support our accounting and administrative operations. This position is responsible for accurately entering and maintaining financial and job-related data, assisting with payroll processing, tracking project costs, and supporting the accounting team with day-to-day administrative functions.

This role is ideal for someone pursuing a career in accounting, bookkeeping, finance, or business administration and looking to gain hands-on experience in the construction industry.

Essential Responsibilities

• Enter customer invoices, vendor bills, payments, and deposits into accounting software.
• Process customer payments and maintain accurate accounts receivable records.
• Record and track checks, electronic payments, and bank transactions.
• Assist with contract entry and maintenance, ensuring documentation is complete and organized.
• Enter employee payroll information and verify payroll data for accuracy.
• Review and enter employee timesheets.
• Assist with job costing by allocating labor hours, payroll costs, materials, and other expenses to specific projects.
• Maintain accurate accounting records and filing systems, both electronic and physical.
• Assist with account reconciliations and data verification.
• Generate reports and spreadsheets as requested by management.
• Support month-end and year-end accounting activities.
• Communicate with customers, vendors, and employees regarding documentation and payment information as needed.
• Perform general administrative and accounting duties assigned by management.

Qualifications

• High school diploma required; Associate's degree or coursework in Accounting, Finance, or Business preferred.
• Previous bookkeeping, accounting, administrative, or data entry experience is a plus.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to learn accounting and payroll software quickly.
• Strong organizational and time management skills.
• Ability to maintain confidentiality of financial and employee information.
• Excellent written and verbal communication skills.
• Construction industry experience is a plus but not required.

Preferred Skills

• Experience with QuickBooks or other accounting software.
• Understanding of payroll processing and job costing concepts.
• Familiarity with construction accounting practices.
• Strong numerical and analytical skills.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Occasionally lift and carry office materials up to 20 pounds.

What We Offer

• Hands-on experience in accounting and construction operations.
• Opportunity to learn payroll, job costing, accounts receivable, and construction accounting processes.
• Professional development and mentorship.
• Collaborative, team-oriented work environment.
• Potential for long-term growth within the company.

Our client is an Equal Opportunity Employer and values a diverse and inclusive workplace.