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Accounting Associate

AerolaseTarrytown, NY
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Overview

Schedule
Full-time
Career level
Senior-level
Benefits
Career Development

Job Description

Department: Accounting & Finance

Reports To: Chief Financial Officer (CFO)

Position Overview

Aerolase is seeking a reliable and detail-oriented Accounting Associate to support the Accounting Department with a primary focus on accounts payable processing, general accounting and administrative support. This is a junior-level role designed for someone early in their accounting career who is looking to gain hands-on experience while supporting day-to-day accounting operations.

The position will work closely with the Accounting/Finance Team and will provide exposure to core accounting processes while maintaining an administrative and operational support function within the department.

Key Responsibilities

Accounts Payable & Invoice Processing

  • * Enter / upload vendor invoices accurately and timely using Bill.com
  • * Review invoices for accuracy, completeness, and required approval
  • * Code invoices to appropriate general ledger accounts and departments
  • * Assist with scheduling and processing weekly payment runs
  • * Monitor open invoices and follow up on approvals or discrepancies
  • * Maintain organized, audit-ready accounts payable documentation

    • Vendor & Record Management

  • * Assist with vendor onboarding, setup, and maintenance
  • * Collect and maintain vendor documentation, including Forms W-9
  • * Respond to basic vendor inquiries regarding invoice status and payments
  • * Vendor classification and 1099 tracking

    • Accounting (Junior Level)

  • * Assist with general accounting data entry and recordkeeping
  • * Assist with month-end close activities
  • * Assist with AP-related reconciliations and schedules
  • * Help prepare documentation for internal review and audits
  • * Support basic accounting and finance reporting needs

    • Administrative

    Maintain organized digital accounting files and records

  • * Invoice approvals and internal follow-ups
  • * Prepare documentation of accounting processes and procedures
  • * Assist with ad-hoc accounting and administrative projects as assigned

    • Qualifications

    Required

  • * Associate's or Bachelor's degree in Accounting, Finance, or related field (or currently pursuing)
  • * 0–3 years of accounting, accounts payable, or administrative experience
  • * Strong attention to detail and organizational skills
  • * Ability to manage multiple tasks and meet deadlines
  • * Professional written and verbal communication skills

    • Preferred

  • * Experience or exposure to Bill.com or similar AP platforms
  • * Basic understanding of accounting principles
  • * Proficiency with Microsoft Excel or Google Sheets
  • * Spanish-speaking ability is a plus

    • Skills & Attributes

  • * Reliable and detail-oriented
  • * Strong follow-through and accountability
  • * Willingness to learn and grow within an accounting environment
  • * Team oriented with a professional attitude

    • Growth Opportunity

    This role provides a strong foundation within the accounting function at Aerolase. As skills and experience develop, the Accounting Associate may take on expanded responsibilities and progress within the accounting team.

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