Accounting Associate-Payables

Why NOMA?

The New Orleans Museum of Art (NOMA) is one of the premier cultural institutions in the Gulf South, connecting people to art, ideas, and one another through exceptional exhibitions, educational programs, and community engagement. Located in the heart of City Park, NOMA is dedicated to preserving and sharing world-class collections while creating meaningful experiences for visitors of all ages and backgrounds. Joining NOMA means becoming part of a collaborative team that values creativity, excellence, inclusion, and service. Employees contribute directly to the Museum’s mission while working in a dynamic environment that supports professional growth and lifelong learning.

JOB SUMMARY:  The Accounting Associate – Accounts Payable is responsible for supporting the Museum’s financial operations by processing accounts payable transactions, maintaining accurate financial records, preparing deposits, and assisting with general accounting functions. This position ensures timely and accurate payment of invoices, compliance with internal controls, and effective support of the accounting department.

ESSENTIAL JOB FUNCTIONS: 

• Review and match invoices with approved purchase orders and receiving documentation.

• Log incoming invoices and route them to appropriate departments for review and approval.

• Enter accounts payable transactions into the general ledger and accounting system.

• Prepare and process weekly check runs and vendor payments.

• Prepare and file monthly sales tax reports.

• Reconcile corporate credit card statements and process monthly payments.

• Maintain records of checks received and assist with cash receipt tracking.

• File paid invoices, deposits, and other accounting records in accordance with record retention procedures.

• Pull reports and prepare journal entries for daily Admissions and Museum Shop sales.

• Prepare and reconcile cash deposits from Admissions, Museum Shop, donation boxes, and special events, including Friday Nights at NOMA.

• Prepare and distribute annual Form 1099s to vendors and contractors.

• Serve as the primary point of contact for petty cash administration and departmental cash bank requests.

• Maintain organized and accurate accounts payable documentation and vendor files.

• Assist with account reconciliations and month-end closing activities as assigned.

ADDITIONAL RESPONSIBILITIES:

• Assist the Senior Accountant and Chief Financial Officer with special projects and departmental initiatives.

• Support the preparation and collection of documentation for annual audits and financial reviews.

• Assist with data entry, recordkeeping, and other accounting or administrative functions as needed.

• Perform other duties as assigned to support departmental and organizational objectives.

SUPERVISORY RESPONSIBILITIES:

• None

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field from an accredited institution preferred.

• Associate degree with equivalent accounting experience may be considered.

• Minimum of two (2) years of accounting, accounts payable, bookkeeping, or related financial experience.

• Experience working with accounting software and financial systems preferred.

SKILLS AND PERFORMANCE STANDARDS:

• Working knowledge of accounting principles, accounts payable processes, and financial recordkeeping.

• Proficiency in Financial Edge or similar accounting software preferred.

• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

• Strong organizational skills and attention to detail.

• Ability to manage multiple priorities and meet deadlines with accuracy.

• Strong verbal, written, and interpersonal communication skills.

• Ability to maintain confidentiality and handle sensitive financial information.

• Demonstrated customer service skills and ability to work collaboratively with staff, vendors, and external stakeholders.

PHYSICAL REQUIREMENTS:

• Ability to sit, stand, walk, communicate, hear, and perform repetitive hand and finger movements.

• Frequent use of computers and standard office equipment.

• Occasional lifting and carrying materials weighing up to 10 pounds.

WORKING CONDITIONS:

• Primarily works in a standard office environment.

• Position may require flexibility in responding to changing priorities, deadlines, and Museum activities.