Accounting & Payroll Specialist

• Accounts Receivable (AR)
  • Prepare and process invoices for Time & Materials (T&M) and Firm Fixed Price (FFP) contracts on a bi-monthly or monthly basis, ensuring complete accuracy and quality.
  • Collaborate with internal stakeholders at all levels to ensure that invoices are approved and sent with high customer service.
  • Monitor, track, and report on receivables and trended income to Controller.
• Accounts Payable (AP)
  • Handle intake, review, collaboration internally, and processing of vendor invoices from contract, services, and corporate vendors.
  • Collaborate with stakeholders at all levels, including the assigned approvers, to ensure that vendors are submitting proper invoices with no quality issues.
  • Ensure accuracy and compliance with company policies and contractual requirements.
  • Assist with vendor inquiries and resolve discrepancies promptly, with high customer service.
• End-to-end Payroll Processing
  • Participate in payroll training to transition payroll tasks to this position, with payroll for approximately 300 employees across multiple states using BambooHR.
  • Support timesheet reconciliation, labor corrections, and period close out with proper timesheet approvals, at the end of each period, to ensure accurate payroll data transfer.
  • Additional payroll tasks include; tax filling, 401(k) posting, labor posting, HSA postings, labor distribution and reconciliation posting, deduction set-up, registering for new payroll tax IDs, posting PTO and state required sick leave on a semi-monthly basis, completing TPA and access levels for each state, updating state unemployment rates in the HRIS system, and more.
• Expense Report Processing/Corporate Credit Card & Bank Reconciliations:
  • Review and process expense reports and employee reimbursements in compliance with DCAA & FAR requirements. 
  • Collect receipts and code Corporate Credit card transactions
  • Enter banking transactions, sweeps, fees, interest, and reconcile to statement.
• Reporting & Compliance Support
  • Provide timely financial reports to stakeholders and assist with audit preparation, as requested.
  • Support compliance with government contracting standards and DCAA requirements as needed.
  • Provide administration of team’s Jira environment, as quality control (QC) is needed.

• 3+ years of experience in an Accounting or Finance role, preferably supporting a government contractor.
• Hands-on experience with Deltek Costpoint for AP, AR, and/or project billing required.
• 2+ years of experience holding responsibility for processing Accounts Receivable, Accounts Payable, or both.
• Comfortability working in Atlassian Jira ticketing system for accounting and financial ticket assignment.
• Experience processing payroll and exposure to multi-state payroll compliance.
• Proficiency and comfortability working in Microsoft Office 365 (O365) applications, such as Teams, SharePoint, OneDrive, Excel, Word, and PowerPoint.
• Experience working in an environment with tight and firm deadlines, with little-to-no micromanagement in the position.
• Ability to maintain confidentiality of sensitive financial and payroll data throughout employment with J29.
• Preferred:
  • Knowledge of government contracting, FAR, and Cost Accounting Standards is preferred.
  • Familiarity with DCAA compliance is a plus.
  • Payroll certification (FPC or CPP) is a plus.

• Preferred: Associate or Bachelor’s degree in Accounting, Finance, Business, or a related field or equivalent hands-on experience.
• Preferred: Payroll certification (FPC/CPP) or relevant Deltek Costpoint training.

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