Accounting & Administrative Specialist – Benefits & Compliance
MRA Recruiting ServicesDeForest, Wisconsin
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Position: Accounting & Administrative SpecialistLocation: DeForest, WICompany: Wisconsin Laborers' District CouncilFull-Time | Onsite | DeForest, WI | Hours: 7:30 AM – 4:00 PMWe are seeking a highly motivated Accounting & Administrative Specialist to join a small office in DeForest, WI. This position plays a critical role in supporting union members, contractors, and internal operations.This hands-on role combines accounting, administrative support, and member services in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining strong communication and adaptability.The role offers a clear long-term growth path toward Office Manager responsibilities as part of a planned succession.What You’ll Do
- Manage accounts payable/receivable, bank transactions, and related activity using QuickBooks
- Assist with payroll-related processes, including tax filings and wage rate calculations based on collective bargaining agreements
- Maintain and update member records in a union tracking system
- Support daily communication with union members, families, and contractors via phone and email
- Track political spending and assist with campaign finance reporting (State Ethics Commission)
- Assist with affiliated fund contributions, scholarships, and charitable foundation payments
- Provide general office support, including vendor coordination, filing, and administrative organization
- High school diploma required; additional education in accounting or business preferred
- 3+ years of administrative, accounting, or office support experience
- Strong QuickBooks and bookkeeping experience
- Proficiency in Microsoft Office Suite (especially Excel) and comfort learning new systems (CRM or membership databases preferred)
- Strong written and verbal communication skills
- Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
- Experience in construction, union, or labor environments strongly preferred
- Onsite role (no remote work)
- Small office team of 4 employees
- Fast-paced, collaborative environment
- Standard hours: 7:30 AM – 4:00 PM, Monday–Friday
We Make it Easy
Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.
As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.
We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.
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FAQs About Accounting & Administrative Specialist – Benefits & Compliance Jobs at MRA Recruiting Services
What is the work location for this position at MRA Recruiting Services?
This job at MRA Recruiting Services is located in DeForest, Wisconsin, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at MRA Recruiting Services?
Employer has not shared pay details for this role.
What employment applies to this position at MRA Recruiting Services?
MRA Recruiting Services lists this role as a Full-time position.
What experience level is required for this role at MRA Recruiting Services?
MRA Recruiting Services is looking for a candidate with "Senior-level" experience level.
What benefits are offered by MRA Recruiting Services for this role?
MRA Recruiting Services offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, 401k Matching/Retirement Savings, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at MRA Recruiting Services?
You can apply for this role at MRA Recruiting Services either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.