Accounting Clerk

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Description

About Us

All In One Accounting is excited to be working with a Minnesota-based human services nonprofit organization who is dedicated to providing residential care and support services that transform lives. Their work is mission-driven, their team is collaborative, and their commitment to those they serve runs deep. Behind every program and service is a financial foundation that makes it all possible-and that's where you come in.

The Role

We're looking for an Accounting Specialist who thrives on accuracy, values organization, and understands that behind every invoice and paycheck is a person or program making a real difference. This isn't just number-crunching-it's ensuring the accounting runs smoothly to move the mission and vision forward.

You'll be the backbone of the accounts payable and payroll operations, while also supporting grant billing, fixed asset management, and general accounting functions. If you're someone who finds satisfaction in a clean reconciliation, a balanced fixed asset schedule, and knowing your work directly supports mission-critical programs, this role is for you.

What You'll Do

Accounts Payable-Your Primary Focus

• Receiving, reviewing, and coding all accounts payable invoices to the correct general ledger accounts
• Securing appropriate approvals and processing payments through weekly check runs
• Maintaining organized AP filing systems that make audits and inquiries seamless
• Preparing monthly benefit allocation spreadsheets that distribute costs accurately across programs and departments
• Reconciling vendor statements monthly to ensure accounts remain current and relationships stay strong
• Building and maintaining positive vendor relationships-because they're partners in our mission

Payroll Processing

• Process bi-weekly payroll in ADP Workforce Now after manager approval of timecards
• Manage employee-deducted retirement benefit payments
• Maintain comprehensive payroll records and reporting
• Save and organize quarterly tax reports
• Handle all payroll information with absolute confidentiality

Work Program Administration

• Verify hours reported on work program timesheets
• Update semi-monthly spreadsheets reflecting current hours and payments
• Calculate and prepare cash payments for program participants
• Maintain individual client ledger sheets and resident savings balances

Fixed Asset Management

• Maintain the fixed asset system with all additions and deletions
• Process monthly depreciation journal entries
• Reconcile fixed asset details to the general ledger
• Maintain organized documentation of all asset acquisitions

Grant & Contract Billing

• Prepare monthly nursing home billing
• Track expenses specific to grant requirements
• Prepare monthly and quarterly grant billings with supporting documentation
• Maintain employee time trackers to ensure proper grant allocation

General Accounting Duties

• Preparing weekly cash deposits
• Creating and entering journal entries
• Processing monthly storeroom charges
• Managing the postage machine and tracking monthly postage expenses
• Maintaining and processing monthly recurring journal entries
• Providing backup reception and phone coverage as needed
• Supporting other accounting tasks as assigned by the Finance Director

What You'll Bring

• 2+ years of accounts payable experience
• Experience with payroll processing (ADP Workforce Now experience is a plus)
• Proficiency with Microsoft Office and accounting software
• Experience with accounting software
• Exceptional attention to detail and strong organizational skills
• Outstanding customer service orientation with excellent written and verbal communication
• Ability to multitask effectively and maintain confidentiality
• Comfort working with people from diverse backgrounds
• Ability to pass a criminal background check
• Physical ability to bend, stoop, and climb stairs as needed in our multi-level facility

What We Offer:

Salary Range: $47,000 - $51,000 annually

• Comprehensive benefits package
• Professional development and growth opportunities
• Supportive team environment where your contributions are valued
• Work-life balance and a culture that respects your time
• The opportunity to contribute to meaningful mission-driven work
• The satisfaction of knowing your work directly supports programs that change lives

Equal Opportunity Employer

We are committed to creating an inclusive environment where all employees and applicants are treated with respect and dignity. We welcome candidates from diverse racial, cultural, social, and economic backgrounds and believe this diversity strengthens our organization and the communities we serve.

Salary Description

$47,000 - $51,000