Accounting Clerk III

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JOB SUMMARY

Apply GAAP accounting principles and accounting experience to perform Accounts Payable Payments accounting responsibilities.

JOB RESPONSIBILITIES

• Ability to research and resolve routine and non-routine work; escalates and discusses unusual issues with peers or management.
• Perform the direct post of invoices and payment-related transactions into Oracle, ensuring proper documentation and appropriate approvals are obtained in accordance with SOX controls and company policy.
• Support positive pay activities by reviewing prior day bank exceptions for check files for multiple banks and confirm the legitimacy of checks presented to the bank.
• Verify that issued checks and ACH payments have cleared the bank and research outstanding or rejected items as needed.
• Ability to navigate multiple bank portals for payment confirmations and report extractions.
• Review ACH bank rejection reports and initiate resolution steps to reissue or correct payments.
• Coordinate the special handling of checks including UPS shipments and routing to appropriate corporate departments daily.
• Maintain UPS tracking information and distribute as required.
• Process Stop Payment requests and help manage the stop payments mailbox, ensuring requests are handled accurately and promptly and in accordance with company policy.
• Monitor and action invoice resolution reports, coordinating with internal teams to release or resolve invoice holds or issues.
• Serve as a backup for payment processing and execution including end to end daily payment cycles for checks, ACH and Virtual Payments ensuring accuracy, timeliness, and compliance with established payment schedules.
• Process non-payment cycles (NPCs) and support payment automation initiatives as scheduled.
• Upload, edit, stop, and maintain recurring payables (RPMs) in accordance with approved requests ensuring accuracy and timeliness.
• Maintain RPM schedules and log to ensure end date accuracies.
• Work with Accounts Payables Management Team to identify improvement opportunities. Document processes and procedures.

Expectations

• Working independently, self manages workload and negotiates deadlines to meet expectations. Completes complex and non-routine assignments independently. Applies experience and knowledge of industry, company, policies, and regulations to resolve or recommend solutions.
• Discusses escalated issue recommendations with peers or manager.
• Exhibits accountability for work and behaviors.
• Takes the initiative to discuss assignments, expectations, priorities, and deadlines as well as seek guidance and coaching from manager. Notifies manager when workload is light and volunteers for additional work. Adjusts quickly to new work structures, processes, requirements, or cultures.
• This is not intended to be an all-inclusive list of the essential functions or duties related to this job.

Minimum Requirements

Education

• Bachelor's degree in Accounting, Finance, or Business related field (preferred)

Experience

• At least two (2) years' Accounts Payable work or Treasury experience for a publicly traded company
• Reconciliation, analysis, and interpretation of large data sets and associated variances and anomalies

Knowledge, Skills and Abilities

• Cognitive ability including reason, plan, solve problems, think abstractly, comprehend ideas, learn quickly, learn from experience, and appropriately apply learning to new situations.
• Process and results oriented, motivated to keep projects moving ahead by removing obstacles and exploring alternatives.
• Ability to create clear reports and data visualizations to assist in decision-making and problem analysis.
• Must have a positive attitude, a drive to continually advance your understanding of the industry and business and is highly self-motivated.
• Professional written and verbal communication
• Proficient working with and reporting on large volumes of data in enterprise-wide systems
• Professional written and verbal communication skills
• Advanced Excel skills; Proficient with MS Office Suite

Work Conditions

Work Environment

• Work indoors during all seasons and weather conditions
• Comply with Corporate dress code policy

Work Postures

• Continuous periods of time sitting, frequently up 6 hours
• Climbs stairs to access buildings

Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

• Working beyond "standard" hours as the need arises
• No routine travel

Postal Code: 77019

Category (Portal Searching): Finance and Accounting

Job Location: US-TX - Houston