Accounting Compliance Assistant

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

The Role We Want You For

The Accounting Compliance Assistant supports the Accounting Compliance team by helping ensure subcontractor compliance documentation is accurate, complete, and in place prior to payment. This role works closely with accounting, project management, and external subcontractors to keep payment processes moving efficiently and in compliance with contractual and legal requirements.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills and a proactive approach to problem-solving are key to success in this role.

The Specifics of the Role

• Ensure required compliance and legal documentation is received and properly executed prior to subcontractor payment.
• Compile lien waivers and submit completed packages to owners or title companies as required.
• Maintain accurate and up-to-date contract documentation, including change orders, within Excel tracking tools.
• Organize and maintain departmental files and records.
• Communicate with subcontractors regarding missing documentation, payment status, and compliance requirements.
• Collaborate with internal teams to resolve documentation or payment issues.
• Perform additional administrative or compliance-related duties as needed.

Requirements

• Proficiency in Microsoft Excel.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, manage time effectively, and work independently.
• Strong problem-solving skills.
• Experience with JD Edwards, Textura Payment Management and Procore is a plus.

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Midwest – Midwest Contractor (#1).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
• 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.