Accounting Coordinator

• Responsible all day to day bookkeeping functions for the company including but not limited to accounts payable, receivable, calculating insurance premiums, bonus checks.
• Ensure all transactions are recorded accurately, timely, and completely in accordance with GAAP and that the books are closed each period on a timely basis.
• Completing monthly reconciliations of banking statements, vendors and payroll
• Establish strong relationships with inter-departmental peers and be a good accounting source in the company
• Responsible for quarterly reporting functions such as taxes (940,941,NYS45,MTA) sales tax prep for NY and NJ
• Processes weekly payroll which includes review of timesheet, synching timesheets with QuickBooks, review and calculation of ACH payments, tracking time off and sending payments to AIR and IBEW for benefits

• Respond to parent company inquiries and report and audit requests, as priority
• Support project administration by entering projects into QuickBooks, auditing labor and parts, creating invoices, maintaining tracking spreadsheets etc.
• Assist in the collection of past due accounts receivable
• Ensure compliance with internal and external reporting guidelines

• While performing the duties of this job, the employee is regularly required to sit, type, and talk on the phone.
• Ability to read and write documents such as emails, instructions, shipping and tracking information
• Ability to create Microsoft Excel and Word documents and prepare cohesive, clear and well written emails
• Ability to speak English

• Bachelor’s degree in accounting, Finance, Business Administration or related discipline.
• At least 2-3 years of accounting / bookkeeping experience
• Able to work independently and problem solve and is detail oriented.
• Communicate effectively with all customers, internally and externally.
• Effectively manages multiple responsibilities simultaneously.
• Knowledge of accounting software QuickBooks a plus, banking processes, purchase order processes and investigative researching.
• High level of proficiency in Microsoft Office products, Excel, Word, Outlook
• Preferred Quickbooks knowledge
• Bachelor’s degree in accounting

• Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.   

• Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.   

• Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).   

• Professional Development – Ongoing training opportunities and support for continuing education. 

Powered by JazzHR