Accounting Manager

Description

Responsible for planning and directing the accounting staff and processes, including AP, AR, cash management, general ledger, fixed assets, inventory, project accounting and financial reporting. Establishes internal controls and guidelines for accounting transactions and budget preparation. Responsible for accumulation, processing and management of all documents and information needed to generate accounting records and provide effective management controls; processing and handling vendor invoices, recording bank transactions and maintaining monthly general reconciliations; managing the credit card payment system; and cash receipting.

Essential job functions:

• Supervises the daily processes of accounts payable/receivable, cash/asset management, and accounting.
• Prepares all financial reports, including income statements, balance sheets, tax returns and reports for government regulatory agencies. Ensures accuracy and timeliness of all reports and filings. 
• Is responsible for payroll activities, including processing of biweekly and special payrolls. Handles regulatory reporting, in compliance with federal, state and local payroll tax requirements. 
• Provides management reporting for production and productivity of individual departments and the overall company. Develops recommendations for production and productivity enhancements.
• Supervises the accounting team. Conducts the annual performance evaluation of staff; monitors performance; documents staff progress, including any accomplishments, and need for improvement.
• Prepares, monitors and updates annual budget, including development of budget assumptions in consultation with departmental managers and administrative team.
• Leads in all audits and ensures compliance with state and federal regulations; coordinates with outside auditors and provides needed information for audits.
• Responsible for vendor records and payments and ensures accuracy of data. Files annual Unclaimed Property report to Washington state.
• Prepares and records monthly, quarterly and year-end journal entries in accordance with GAAP and company policies.
• Reviews customer payment receipts, posts payments in accounting system and makes bank deposits. 
• Reviews invoice documentation, charges, and approvals. Resolves issues with vendors and departments. Processes invoices for timely payments to vendors. 
• Manages company credit cards, including training employees, verifying approval of monthly charges, performing reconciliation and paying monthly statements. 

Other responsibilities:

• Acts as custodian of petty cash by processing transactions. Prepares vouchers to replenish funds.
• Serves as backup for AR Specialist during absences.
• Assists in maintaining the postage machine, handling sponsorship requests, coordinating travel accommodations for client visits and other duties as necessary. 
• Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either orally or in writing.

Requirements

Education, experience and skills:

• Bachelors degree in accounting is required.
• Minimum of 10 years hands-on accounting experience is required. 
• Certified Public Accounting license is preferred.
• Experience working in small businesses is preferred.
• Exceptional time management, communication and problem-solving skills.
• Understanding of accounting principles and current financial legislation.
• Advanced knowledge and proficiency in Excel spreadsheet applications; experience with accounting software and reporting systems (Microsoft Dynamics Great Plains is preferred).
• Must be organized, detail-oriented, accurate and thorough.
• High level of integrity and ability to handle confidential information.

Please visit our website for benefits information: https://www.coffeycomm.com/careers/benefits/