Accounting Manager

Purpose for the Position:

To provide the Owners, General Manager, and other management with accurate, timely, and relevant financial data with which to manage the property.

Essential Responsibilities:

• Audit and accurately enter all daily revenues, receipts, and ledger balances into daily report.
• Ensure Daily General Ledger and Sub-Ledger postings in timely and accurate manner.
• Maintain controls for all cashier banks and petty cash funds in the hotel according to company policy.
• Prepare all bank deposits, due backs, and back change orders according to EOS policies and procedures.
• Responsible for Hotel Credit Policy and detailed knowledge of hotel receivables.
• Reconcile daily cash deposits and credit card transmissions.
• Maintain responsibility for the billing of Accounts Receivable (AR) daily. Follow up on any accounts within 3 days to ensure customer has received the invoice and does not have any questions. Follow up 30 days after the initial billing if payment has not been received.
• Maintain trace system for AR collection call process per company policy and perform AR balancing function.
• Perform billing and collection efforts, which may include collection calls.
• Resolve all credit card disputes and charge backs in a timely manner.
• Ensure timely resolution of guest phone inquiries, respond quickly to requests in a friendly manner, and follow up to ensure guest satisfaction.
• Monitor and confer with Revenue Departments for potential credit issues.
• Act as a liaison to other hotel departments and assist with Finance Department issues.
• Enter invoices into Accounts Payable system weekly after verifying a purchase order was received from ordering department head and that the General Manager's approval was obtained.
• Maintain files of all contracts, insurance policies, tax reports, expenses, payroll, etc.
• Reconcile Vendor's statements.
• Voucher A&G, PT, and EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to company policy.
• Monitor and contain all property inventories to ensure proper levels without causing burdens on property cash flows.
• Report to General Manager regarding approaching overtime and department spending according to updated forecast.
• Reconcile taxes monthly.
• Provide Management Company and General Manager with PMS/POS monthly revenue reports and ledger detail reports to use as backup for financial statements.
• Prepare and coordinate month-end reports for the ADOF.
• Timely and accurate processing of payroll.
• Perform regular payroll audits while maintaining and enforcing payroll policies and procedures.
• Assist the General Manager with the Forecast process.
• Any other duties as assigned by Area Director of Finance and the General Manager.

Job Requirements:

• Be an incredibly friendly, customer centric, love to smile, and radiate a positive and accommodating attitude while interacting with customers.
• Bachelor's Degree preferred.
• Must have a minimum of 4 years of progressive experience in Hotel Accounting or an Accounting Degree plus 2 years of hotel accounting experience.
• M3 Accounting Core experience a plus.
• Understand and use math concepts.
• Interpret technical information presented in mathematical or diagram form.
• Work math problems quickly and accurately.
• Understand and use computers and related equipment.
• Must be an effective communicator - speak and write clearly to report financial information.
• Be available for work evenings, weekends, and holidays.