Accounting Operations & AP Specialist

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Accounting Operations & AP Specialist

About the Role

FHI is seeking an Accounting Operations & AP Specialist to support our finance team through strong accounts payable ownership, accounting support, and process improvement. This role is ideal for someone who enjoys balancing accuracy, organization, and continuous improvement in a fast-paced environment.

In this position, you will take the lead on accounts payable activities while also supporting the Controller with month-end close preparation, reconciliations, financial organization, and audit readiness.

What You’ll Do

Accounts Payable

• Process vendor invoices accurately and on time
• Manage invoice intake and approval workflows
• Code invoices according to general ledger structure
• Maintain vendor records and W-9 documentation
• Prepare weekly payment runs, including ACH, check, and wire payments
• Monitor AP aging and vendor balances
• Respond to vendor inquiries in a professional and timely manner
• Process employee expense reimbursements
• Support 1099 tracking and reporting
• Prepare month-end AP accruals and supporting schedules

Accounting Support

• Assist with month-end close preparation
• Prepare account reconciliations
• Support journal entry preparation
• Maintain prepaid and accrual schedules
• Track fixed asset additions
• Prepare supporting schedules for review
• Organize documentation for financial reporting

Audit, Documentation, and Process Improvement

• Maintain organized, audit-ready financial records
• Support internal and external audit requests
• Help maintain control documentation and SOPs
• Ensure compliance with internal approval procedures
• Utilize AP automation and digital tools effectively
• Identify opportunities to improve efficiency and reduce manual work
• Assist with spreadsheet, reporting, and workflow improvements

Cross-Functional Support

• Partner with Payroll, Billing, and Accounting teams
• Assist with special projects and financial data gathering
• Provide backup support across finance functions as needed
• Participate in finance team meetings and initiatives

What Success Looks Like

• Accurate and timely accounts payable processing
• Strong support of month-end close activities
• Organized and audit-ready documentation
• Improved efficiency through smarter processes
• Strong partnership with the Controller and finance team
• Consistent adherence to financial controls and procedures

Core Competencies

• Strong attention to detail
• Ability to manage multiple priorities
• Ownership mindset and follow-through
• Positive, team-oriented approach
• Service-minded and professional communication style
• High level of confidentiality and integrity
• Comfortable working with technology and process improvements
• Eagerness to grow within the accounting function

Qualifications

Experience

• 3+ years of accounting or accounts payable experience preferred
• Experience supporting month-end close is a plus
• Experience with ERP or accounting systems required
• Exposure to audit support or reconciliations preferred

Skills

• Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel
• Strong analytical and spreadsheet skills
• Excellent communication and customer service skills
• Strong organizational skills and attention to detail
• Ability to multitask and adapt quickly
• Ability to work independently and collaboratively

Education

We believe skills and experience matter most. While education can be valuable, it is not required for success in this role.

Work Environment

• Office-based role with an in-office requirement of at least three days per week
• Standard office environment and equipment
• Must be able to sit for extended periods and lift up to 20 pounds
• Frequent computer-based work throughout the day
• Compensation for this role will be based on relevant skills, experience, and qualifications.

By submitting this application, you consent for FHI to contact you via phone (call or text) or email.

This job description is not a comprehensive list of all duties or responsibilities; they may change at any time with or without notice.

FHI is proud to be an Equal Opportunity Employer, committed to providing equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!