Accounting Services Payroll Manager

• BS in a relevant field, master’s preferred
• 5+ years payroll processing experience. Preference will be given to those with payroll service provider experience.
• Ability to work both independently and as part of a team of professionals at all levels
• Proactive self-starter
• Task-oriented and high attention to detail
• Ability to prioritize tasks and work under tight deadlines
• Strong verbal and written communication skills
• Demonstrates leadership, ownership, and problem-solving skills
• Attributes of an ideal team player, as well as high integrity and a positive attitude
• Willingness to work a hybrid remote, in-office, and at client schedule
• Experience working with Gusto a plus, but not required
• Proficient in Microsoft Office Suite – primarily Outlook, Excel, and Word.

• Manage and oversee end‑to‑end payroll processing for a portfolio of client companies, ensuring accurate, timely, and compliant payroll runs on weekly, biweekly, semi‑monthly, and monthly schedules.
• Serve as the primary payroll point of contact for clients, responding to payroll questions, advising on best practices, and resolving payroll‑related issues in a professional and client‑focused manner.
• Review and process payroll changes including new hires, terminations, wage changes, bonuses, commissions, reimbursements, garnishments, and benefits deductions based on client‑approved documentation.
• Ensure accurate calculation and remittance of federal, state, and local payroll taxes, including multi‑state and local jurisdiction compliance where applicable.
• Oversee payroll tax filings and payments, including Forms 941, 940, W‑2s, W‑3s, and applicable state and local filings, coordinating with third‑party payroll providers when necessary.
• Monitor payroll calendars and compliance deadlines to ensure timely submissions, filings, and payments for all assigned clients.
• Review payroll reports for accuracy and completeness, including gross‑to‑net reconciliations, payroll registers, deduction reports, and tax liability summaries.
• Coordinate and integrate payroll data with client accounting systems, ensuring proper posting and alignment with financial statements.
• Maintain strong internal controls over payroll processing, safeguarding confidential employee and client data and adhering to firm policies, SOC requirements, and data security standards.
• Stay current on federal, state, and local payroll laws and regulations, including wage and hour requirements, payroll tax updates, and employment‑related compliance changes; proactively communicate impacts to clients and internal teams.
• Assist clients with payroll setup, conversions, and onboarding, including system implementation, data validation, and process documentation.
• Develop and document standardized payroll procedures and workflows to improve efficiency, accuracy, and scalability within the CAS department.
• Support audits, payroll tax notices, and agency inquiries by preparing documentation, research, and responses as needed.
• Collaborate with CAS leadership and client service teams to identify opportunities for process improvements, automation, and expanded payroll‑related services.

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