Accounting Specialist/Ap

This position is part of an initiative to centralize accounts payable functions across multiple entities. The role requires strong attention to detail, consistency in processing, and the ability to work within an evolving accounting environment. The Accounting Specialist will support high-volume transaction processing while maintaining accuracy in coding, documentation, and reconciliation support within Sage Intacct. Candidates should be comfortable working in a fast-paced environment with multiple entities and evolving processes. Prior experience with accounting systems and reconciliations is strongly preferred.

Key Responsibilities:Process and post vendor bills, payments, credit card transactions, and deposits in Sage IntacctOwn the full accounts payable cycle, including invoice intake, coding, validation, and payment preparationMaintain accurate and up-to-date accounts payable records to support cash flow forecasting and treasury planningPrepare bank deposits and coordinate timely delivery to the bank; ensure deposits are accurately recorded and supportedMaintain supporting documentation for all transactions to ensure audit readiness and compliance with internal controlsApply accurate general ledger, location, and department coding to all entries; escalate uncertainties as neededReview and validate weekly cash collections from districts to ensure accuracy and completenessAssist with monthly bank and credit card reconciliations by preparing schedules and identifying discrepanciesTrack inventory-related purchases and support monthly reconciliation of inventory balancesCoordinate with internal teams and vendors to resolve invoice discrepancies, missing documentation, or payment issuesIdentify and communicate process gaps or inefficiencies to streamline accounting workflowsPrepare and record recurring and adjusting journal entries to reconcile accountsSupport month-end and year-end close processes