Accounting Specialist

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Job Description:

Summary

Perform a variety of professional level technical accounting activities involved in the recording and reporting of the transit system’s financial transactions to include accounts payable, accounts receivable, cash receipts, general journal entries, and account reconciliation and analysis.

Scope of Responsibility

The incumbent will perform recurring processes with occasional variations from the norm involving a high degree of complexity and will be responsible for operating within established procedures. Contacts contain some discussion regarding confidential/sensitive matters always necessitating discretion.

Work is performed under moderate supervision from the Manager of Accounting and considerable judgment is expected to be exercised in the execution of duties. Errors in account coding could result in inaccurate reporting of C-TRAN’s financial condition.

Essential Functions

The following summarizes the essential or key responsibilities/attributes of the position the incumbent will be required to perform with or without reasonable accommodation:

• Perform transaction and account analysis to ensure correct account balances and prepare well-documented journal entries.

•  Complete daily processing of accounts payable (including purchase cards), accounts receivable, cash, etc. in a timely manner. Assist with preparation of documents, data entry, and problem resolution research and reconciliation as required.

• Communicate with vendors regarding statement reconciliations, issues, and problem resolution.

•  assist in the preparation and processing of payroll and payroll vendor remittance reporting, as required, to ensure all employees are accurately compensated.

• Assist the Manager of Accounting with the monthly and yearly accounting close cycle including journal entries.

• Reconcile bank statements monthly and assist Manager of Accounting in banking functions as needed.

• Reconcile all balance sheet general ledger accounts monthly to ensure accuracy of balances and proper coding of related accounts.

• Manage fare revenue systems and ensure accurate reporting. Audit cash collections reports. Reconcile sales reports and transactions. Provide analysis and reporting of sales data as needed.

• Assist with preparing information for the state auditor.

• Maintain advance travel and travel expenses.

Other Functions

• Input cash receipts data and proof for general ledger coding.

• Analyze existing processes and procedures and suggest changes or adjustments to improve efficiency of workflow as appropriate.

• Test accounting related software updates for proper functionality prior to software update applied to the production system.

• Perform other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of

• Policies, procedures, and regulations of various financial record keeping systems.

• General accepted accounting standards and the significance of account codes and classifications, accounts payable and accounts receivable functions required.

• Government accounting methods, principles, and practices.

• Modern organizational office methods, practices, and procedures.

Skill in

• Research, compile, and analyze data and form sound conclusions.

• Processing accounts receivable and/or accounts payable.

• Advanced in Microsoft Office Suite and computerized financial applications required.

• Advanced mathematical skills, with the ability to make accurate calculations rapidly.

• Strong in problem solving and critical thinking.

• Workday ERP preferred

Ability to

• Demonstrate proven thorough abilities and success with analyzing detailed finance and accounting processes to identify improvement opportunities.

• Organize and prioritize work to meet deadlines and demands of peak workloads.

• Accurately apply fundamental accounting principles and keep detailed, accurate records.

• Enter and retrieve data with sufficient speed and accuracy to perform assigned work.

• Work independently and in collaboration with others throughout agency.

• Communicate clearly and concisely both orally and in writing.

• Exercise sound judgement within the framework of policies, protocols, and service standards.

• Maintain confidential information.

Education and Experience

Bachelor’s degree with related course work and emphasis in business administration, finance, or accounting.

Requires at least three years’ progressively responsible experience or experience sufficient to demonstrate complete competency and knowledge of the principles and practices of accounting. Any equivalent combination of education, experience, and training that proves the required knowledge, skills, and abilities.

Working Conditions

Responsibilities of this position may result in frequent, abrupt, and unexpected changes in work assignments, goals, deadlines, and length and irregularity of work hours to complete assignments before or after the normal workday.

Additional Requirements

• Regular, dependable attendance required.

• A valid driver’s license from state of residence and a good driving record are preferred.

• Must be able to comply with C-TRAN’s nonsmoking policy and work in a nonsmoking work environment.

• Must maintain a physical condition, which, either with or without accommodation, allows completion of all essential duties.

• Must promote and model safety within the department and agencywide through reporting and addressing safety issues, supporting safety campaigns, maintaining a safe work area, assisting in safety training documentation, and certification record keeping.

Immigration Reform and Control Act of 1986.

If selected for the position, documentation that you are a United States citizen, or an alien lawfully authorized to work in the United States will be required to establish your identity and work authorization in accordance with the employer’s obligation under the Immigration Reform and Control Act of 1986.

Criminal Background Investigation.

If selected for this position, employment will be conditional, pending completion of a criminal background investigation.

Public Disclosure Policy No. 510

All employees are required to retain public records, in accordance with C-TRAN’s Public Disclosure Policy No. 510. A public record is defined in RCW 42.56.010(3) as any writing that is prepared, owned, used, or retained by any state or local government agency, and which contains information that relates to the conduct of government, or the performance of any governmental or proprietary function. The term “writing” is broadly defined in the Public Records Act, to include not only traditional written records, but also photos, maps, videos, voicemails, webpage and social media content, emails, text messages and tweets (RCW 42.56.010(4)).

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The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive list of work requirements. Individuals may perform other assigned duties, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Our EEO Policy

CTRAN is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.