Accounting Specialist

Purpose Statement

The job of Staff Accountant is done for the purpose/s of providing support to department activities with

specific responsibility for ensuring that overall fiscal policies, practices, payroll protocols, and/or regulations

meet network and compliance requirements; maintaining accurate account balances; ensuring efficient use

of financial resources; and providing financial information, guidance, and recommendations to the

department administration, Chief Financial Officer, Board, and/or regulatory agencies.

This job reports to Chief Financial Officer

Essential Functions

Assists auditors for the purpose of providing requested supporting documentation, information on

internal processes, and/or coordinating activities in support of the audit process.

Coordinates a wide variety of accounting projects/processes (e.g. payroll, payments to vendors, accruals

for revenues/expenses, etc.) for the purpose of ensuring accurate financial management and

compliance.

Coordinates various aspects of network payroll (e.g. general ledger coding, insurance, etc.) for the

purpose of ensuring accuracy of all payroll records.

Generates payments of invoices; invoicing for partner schools; inputting of general/fixed assets,

inventories of equipment, etc. for the purpose of ensuring timely and accurate financial transactions,

maintaining comprehensive records, and supporting efficient operations within the organization.

Implements accounting procedures for the purpose of providing internal financial controls throughout the

network and ensuring compliance with established accounting practices and all applicable regulatory

requirements.

Monitors school site purchase order process for the purpose of ensuring availability of funds; and

compliance with established network financial guidelines and program policies, practices, and regulatory

requirements.

Oversees a variety of network online systems (e.g. donor payment, check printing, etc.) for the purpose

of streamlining financial processes, enhancing data accuracy, and facilitating secure transactions in

accordance with organizational policies and procedures.

Participates in department meetings, workshops, committees, etc. for the purpose of conveying and/or

gathering information required to perform job functions and/or supporting the activities of the network.

Prepares a wide variety of reports (e.g. analyses for grants, input for budget creation, numbers of

students in transition/homeless, etc.) for the purpose of documenting activities, providing written

reference, and/or conveying information.

Presents a wide variety of financial and reported information (e.g. budget overviews, accounting

processes, payroll information, etc.) for the purpose of communicating information, gaining feedback,

and ensuring adherence to established internal accounting controls.

Responds to inquiries from a wide variety of internal and external sources (e.g. staff, outside vendors,

etc.) for the purpose of providing information, direction, and/or appropriate referrals.

Reviews all expense reports from staff and administration for the purpose of ensuring expenses fall

within network policy, meet approval protocols, and submission of required documentation for payment.

Updates network reimbursement policies for travel and professional development, disseminating current

information to staff for the purpose of ensuring compliance with regulations, and supporting employee

growth and development initiatives.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective

functioning of the work unit.