Accounting Specialist (A/R and A/P)
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Overview
Job Description
Accounting Specialist (A/R & A/P)
Position Overview
We are seeking an experienced Accounting Specialist to manage the day-to-day accounting operations for a smaller entity within our professional services organization. This individual will take ownership of core accounting functions while working closely with and reporting to the Business Manager of the larger company.
This role is supported by an experienced Business Manager; however, the ideal candidate must be comfortable working independently and taking ownership of their responsibilities.
This position is ideal for someone who enjoys full-cycle accounting and thrives in a professional environment that requires accuracy, organization, and responsiveness.
Key Responsibilities
- Maintain accounts receivable, including client invoicing, payment processing, collections, and discrepancy resolution
- Maintain accounts payable, including vendor invoice entry, tracking, and timely payment processing
- Manage the general ledger, including journal entries, account reconciliations, and bank reconciliations
- Assist in the preparation of monthly, quarterly, and year-end financial reports, including variance analysis
- Serve as a backup for payroll processing, including reviewing timecards, assisting with payroll adjustments, and ensuring accuracy of payroll-related data
- Ensure accuracy and integrity of financial data across all accounting functions
- Partner with the Business Manager to provide insight into financial performance and support operational decision-making
- Maintain organized and accurate financial records in a fast-paced, deadline-driven environment
Qualifications
- Bachelor's degree in Accounting, Finance, or Business Administration (relevant experience may be considered in lieu of a degree)
- 5+ years of experience in accounting or a similar role, preferably within a professional services environment
- Proficiency in Microsoft Office applications, particularly Excel
- Experience with QuickBooks strongly preferred; familiarity with Deltek Ajera is a plus
- Strong organizational and multitasking skills with exceptional attention to detail
- Ability to work independently, prioritize responsibilities, and meet deadlines
- Excellent written, verbal, and interpersonal communication skills, with a professional and client-service-oriented approach
Work Schedule
This is a full-time, in-office position, Monday through Friday, 8:00 AM – 5:00 PM, with a one-hour unpaid lunch.
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