Accounting Specialist / Supervisor Staffing Agency

Accounting Specialist / Supervisor –Staffing Agency Hybrid / Remote –able to occasionally travel into HQ in SkaneatelesCompensation: $55, 000 - $65, 000 DoE TekCom Resources is seeking an experienced internal Accounting Specialist / Supervisor to support our national, boutique staffing agency. This is a key operational role for a detail-oriented accounting professional who enjoys both hands-on work and improving systems as the organization grows. The Accounting Specialist/Supervisor will oversee day-to-day financial operations, including accounting, budgeting, billing, payroll, and administrative functions. Reporting directly to senior leadership, this individual will serve as the primary point of contact for all financial and tax administration matters. Experience with staffing industry billing structures, timecard-driven invoicing, and multi-state payroll compliance is highly valuable. The ideal candidate brings strong accounting fundamentals, excellent organizational skills, communications expertise, and the ability to streamline processes while maintaining accuracy and compliance. In a nutshell, you will be handling all the bookkeeping/accounting functions.Role:

• Manage the full accounting cycle: Budgeting, AP/AR, billing, reconciliations, and financial reporting.
• Oversee cash flow, forecasting, and budgeting in partnership with leadership and the external CPA.
• Prepare monthly, quarterly, and year-end financial reports, support tax preparation, and filings.
• Assist with bi-weekly payroll, ensuring accurate benefits and tax remittances.
• Maintain the general ledger and manage banking transactions.
• Monitor project & account-based financials and support client invoicing, collections, and vendor payments, and maintain the integrity of financial data.
• Identify opportunities to improve processes, tools, and operational efficiency.
• Serve as a trusted advisor to leadership on financial and business decisions.
• Deal with Federal, State, Local, and Worker Comp audits as they arise.

Responsibilities:

• Handle bookkeeping/accounting functions.
• Ongoing monthly reports for internal team review, including P&L vs last year, P&L by month, sales by customer (both comparisons and monthly), and balance sheets for previous and current months.
• AR Aging Summary up to date, plus assistance reconciling banking and loan reports
• Budgeting, AP/AR, billing, reconciliations, and financial reporting
• Oversight of cash flow, forecasting, and budgeting in partnership with leadership and our external CPA
• Maintenance of the general ledger and banking transactions
• Monitoring project and account-based financials, supporting client invoicing, collections, vendor payments, and maintaining the integrity of our financial data.
• Identifying opportunities to improve processes, tools, and operational efficiency
• Update QuickBooks
• Confirm expenses are consistently coded for comparative reports, including state tax payments throughout the US. 

What will catch our eye:

• 2–4 years of accounting experience;staffing agency preferred
• Bachelor’s degree in accounting, Finance, or Business Administration (or equivalent experience)
• Understanding of financial reporting standards
• Proficiency with QuickBooks, Excel, and ADP’s Workforce Now.
• Experience with multi-state ADP payroll tax compliance
• Experience with staffing agency financial workflows (if required)
• Understanding of accrual accounting
• Familiarity with working in multi-jurisdictional tax environments.
• Experience in working with a closely held, privately owned business.
• Excellent communication skills and ability to manage confidential information with discretion.
• Highly organized, proactive, and solutions-oriented

Key Skills: Accounting Specialist, Supervisor, Finance, Budgeting, AP/AR, billing, reconciliations, financial reporting, QuickBooks, Excel, Payroll, ADP Workforce Now, invoicing, collections, vendor payments.TekCom Resources is an Equal Opportunity Employer