Accounting Specialist

Position Overview:

Our Accounting Specialists are responsible for supporting daily accounting operations, with a primary focus on either Accounts Receivable (A/R) or Accounts Payable (A/P). These roles ensure timely, accurate processing of invoices, payments, and receipts while maintaining organized financial records and contributing to the overall efficiency of the department. Working environment is in a newly designed office space with ample desk space.

Key Responsibilities

Accounts Receivable

• Process customer payments, including checks, ACH, credit card transactions, and wire transfers.
• Review accounting schedules on a weekly basis and collect on aged items
• Send out monthly accounts receivable statement to charge customers
• Review aged balances and credit limits for approval or denial of overrides
• Prepare and issue customer invoices and monthly statements.
• Monitor outstanding balances and follow up on past-due accounts.
• Reconcile A/R accounts and assist with month-end closing.
• Maintain accurate customer records and ensure proper application of payments
• Manage other receivable schedules
• Work with operational stakeholders to ensure timely collection of outstanding invoices
• Receipt payment received

Accounts Payable

• Process a high-volume of invoices by reviewing, coding, and processing vendor invoices for payment.
• Assist in implementing an electronic invoice approval system to improve efficiency and reduce paper
• Verify invoice accuracy, resolve discrepancies, and match invoices to purchase orders.
• Ensure expenses are recorded to the correct entity, department, GL account, and accounting period.
• Comply with financial controls, approval requirements, and verification procedures.
• Prepare weekly check runs, ACH payments, and credit card reconciliations.
• Manage vendor approval and onboarding by W-9 collection, insurance, and compliance documentation
• Reconcile A/P accounts and assist with month-end closing activities.
• Prepare and process weekly payment runs and off-cycle checks
• Research and resolve open items with vendors and internal stakeholders

General Accounting & Administrative Support

• Assist in maintaining organized financial records and documentation.
• Assist in implementing an electronic invoice approval system to improve efficiency and reduce paper
• Support audits by preparing reports and providing required documentation.
• Respond to internal and external inquiries regarding billing, payments, and account status.
• Assist with special projects and other tasks as assigned.

Qualifications:

• Associate’s degree in Accounting or related field preferred.
• 1–3 years of experience in accounts receivable, accounts payable, or general accounting.
• Automotive experience with respective accounting software experience helpful.
• Strong understanding of basic accounting principles.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, etc.).
• Proficient in Microsoft Office and experience with accounting software (e.g., CDK, Tekion)
• Excellent attention to detail, accuracy, and organizational skills.
• Strong communication and customer service skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Previous dealership experience a strong plus.

Physical Requirements:

• Ability to remain seated at a desk and work on a computer for extended periods.
• Occasional standing, walking, and reaching as needed throughout the workday.
• Ability to lift, carry, or move items up to 10–15 lbs. (such as files, binders, or office supplies).
• Manual dexterity required for keyboarding, calculator use, and handling paperwork.

Benefits Overview:

We value our team members and strive to offer a comprehensive benefits package to support your well-being and work-life balance. Our benefits include:

• Medical, Dental, and Vision Insurance
• Supplemental Benefits: Access to additional benefits such as accident insurance, critical illness insurance, and more.
• 401(k) Plan: Generous employer match and a range of investment options to help you plan for retirement.
• Paid Time Off (PTO): Flexible PTO to use for personal time, or illness.
• Vacation: Paid vacation days to recharge and enjoy time away from work.
• Holidays: Paid holidays to celebrate with family and friends.
• Birthday Off: A paid day off to celebrate your special day.
• Closed Sundays: Enjoy a day off every Sunday for work-life balance.
• And Much, Much More: Additional perks and benefits to enhance your overall employee experience.

If you have any questions about our benefits or need more information, please reach out to our HR department.

We are an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace where all individuals are treated with respect and dignity. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law. We encourage applications from all qualified individuals, including those from historically underrepresented groups.

We are dedicated to providing a workplace that is free from harassment, discrimination, and retaliation. We value and promote a work environment that supports and rewards diverse perspectives, experiences, and ideas.