Accounts Payable

Accounts Payable Specialist

Location: Albuquerque, NMEmployment Type: Full-TimeFLSA Status: Non-Exempt

The Hire Firm is partnering with a well-established nonprofit organization to recruit an Accounts Payable Specialist to play an important role on the organization’s finance team. This position supports day-to-day accounting operations and ensures vendors are paid accurately and on time.

The ideal candidate enjoys working in a detail-driven, high-volume environment, demonstrates strong organizational skills, and communicates effectively with both internal staff and external vendors.

Key Responsibilities

Accounts Payable Processing

• Review, code, and enter vendor invoices into the accounting system

• Match invoices with supporting documentation and credit memos

• Process routine check runs and occasional out-of-cycle payments

• Maintain organized electronic and physical records of financial documents

• Obtain W-9 forms and maintain vendor records

• Respond to vendor inquiries and resolve discrepancies

Financial Recordkeeping

• Maintain proficiency with accounting software as well as Excel and Outlook

• Perform accurate calculations including rates, ratios, and percentages

• Enter aggregate payroll data into the accounting system as needed

• Maintain and update accounting procedures and documentation

Reconciliation & Analysis

• Reconcile assigned balance sheet accounts on a monthly basis

• Review vendor statements and research discrepancies

• Evaluate large payments for reasonableness

• Track recurring vendor costs and identify unusual expense patterns

• Review expense reports to ensure compliance with company travel policies

Financial Operations Support

• Assist with month-end and year-end closing processes

• Assist with budget preparation and audit support

• Research accrued expenses and analyze expenditure activity against budget

• Prepare financial reports, correspondence, and documentation as needed

Internal & Vendor Support

• Work collaboratively with internal teams to ensure invoices and documentation are complete

• Communicate with vendors regarding payment status and documentation requirements

• Provide support on administrative projects and special assignments as needed

Qualifications

• 4+ years of accounting experience, including accounts payable

• 3+ years of experience using financial management or accounting software

• Associate degree in Accounting or related field required

• Bachelor’s degree in Accounting or related field preferred

• Strong attention to detail and organizational skills

• Excellent written and verbal communication skills

• Ability to manage multiple priorities in a fast-paced environment

Employment Requirements

• Successful background check

• Negative drug screen