Accounts Payable/Receptionist Administrative Assistant

Accounts Payable/Receptionist Administrative AssistantLooking for a stable, full-time administrative opportunity where your organization, attention to detail and people skills can make a difference? We re hiring an Accounts Payable/Receptionist Administrative Assistant in Hastings! This 12-month position offers consistent weekday hours, competitive pay and an excellent opportunity to support a local school district.Position: Accounts Payable/Receptionist Administrative AssistantLocation: Hastings, NEPay: $19.00 $20.50/hour, depending on education and experienceSchedule: Monday Friday, typically 7: 30 AM 4: 30 PMPosition Type: Full-Time, 12-Month PositionAbout the PositionThe Administrative Assistant provides operational and clerical support to the district s instructional leadership while also handling accounts payable and receptionist responsibilities. This position requires someone who is highly organized, dependable, professional and comfortable managing a variety of administrative and financial tasks.Responsibilities:

• Manage and maintain administrator schedules and department calendars.
• Handle accounts payable duties, including processing invoices and maintaining accurate financial records.
• Prepare invoices, reports, memos, letters, financial statements and other documents.
• Use word processing, spreadsheet, database and presentation software to complete administrative tasks.
• Read and review incoming memos, submissions and reports and coordinate their distribution.
• Open, sort and distribute incoming correspondence including email and other communications.
• Maintain and retrieve school documents, files, records and reports.
• Greet visitors, answer questions and direct individuals to the appropriate staff members.
• Prepare responses to routine correspondence and inquiries.
• Perform general office duties, including ordering supplies, maintaining records and completing basic bookkeeping.
• Organize professional development workshops and assist with instructional material orders.
• Prepare agendas and coordinate arrangements for committee, board and other meetings.
• Make travel arrangements for administrators.
• Attend meetings as needed to record, compile and distribute meeting minutes.
• Assist with maintaining accurate records related to academic standards and assessments.
• Supervise and train other clerical staff as assigned.
• Maintain confidentiality regarding students, staff and parents.
• Develop and maintain positive, professional working relationships with staff, administration, students and the public.
• Follow all district policies, procedures, regulations and ethical standards.

Requirements:

• High school diploma or GED required.
• Previous administrative, accounts payable, bookkeeping or receptionist experience is preferred.
• Strong organizational skills and attention to detail.
• Ability to handle confidential and sensitive information appropriately.
• Comfortable working with computers, spreadsheets, word processing and other office software.
• Strong written and verbal communication skills.
• Professional and welcoming demeanor when interacting with visitors, staff and the public.
• Excellent attendance and reliability are essential.
• Ability to manage multiple responsibilities and complete tasks accurately and on time.

Benefits Upon Hire:Benefits may include:

• BCBS health insurance with employer contribution
• Dental insurance
• Vision insurance
• NPERS retirement
• Paid sick leave and paid time off
• Long-term disability and life insurance
• Employee assistance program
• Flexible spending account
• Health savings account

If you re dependable, detail-oriented and ready to put your administrative and accounts payable skills to work in a professional school environment, apply today! This is a great opportunity to secure a full-time, year-round position with consistent weekday hours and valuable benefits.#gethiredhastings