Accounts Payable Specialist

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction, and remodeling. With more than 330 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

Paul Davis Restoration is seeking a detail-oriented and accountable Accounts Payable Specialist to own and manage the full A/P function within our Finance team.This role plays a critical part in maintaining financial accuracy, protecting vendor relationships, and supporting cash flow management across the organization.

Key Accountabilities

• Own the full Accounts Payable process; ensure invoices are coded, job-costed, approved, and processed accurately and on time.
• Receive weekly A/P check runs from JCAs and process check runs and electronic payments in accordance with the company's cash flow schedule.
• Manage company credit card accounts and Bill.com platform.
• Maintain complete and organized A/P records, including invoices, W-9s, and payment documentation.
• Verify pricing, quantities, and proper authorizations to ensure accurate and legitimate payments.
• Monitor A/P aging and vendor payment terms to optimize cash flow and maintain strong vendor relationships.
• Support Finance leadership with monthly close activities, reconciliations, and reporting.
• Communicate with vendors and internal teams to resolve discrepancies quickly and professionally.
• Assist with 1099 preparation and year-end reporting to ensure tax and regulatory compliance.

Qualifications

• 2+ years of Accounts Payable, including Job-Costing, experience preferred.
• Strong attention to detail and organizational skills.
• Ability to manage deadlines and prioritize effectively.
• Experience with Bill.com and QuickBooks preferred.
• Professional communication skills.

Benefits & Perks:

• Company-provided laptop and cell phone?
• 3 weeks of Paid Time Off (PTO) + 7 paid holidays
• 401(k) with company match
• Comprehensive medical, dental, vision, and disability insurance
• Employee referral and tenure recognition programs
• Supportive, team-oriented culture with opportunities for growth
• Company-branded apparel offered to represent the team in style