Accounts Payable Specialist

Rolfson Oil was founded in Watford City, North Dakota in 1985 as a fueling service provider to the local agricultural sector. Since then, Rolfson Oil has grown into North America's largest oilfield-only fueling solutions provider, expanding throughout North Dakota, Wyoming, Colorado, New Mexico, and Texas.

Benefits:

• Pay: $45k - $55k depending upon experience

• Medical, Dental, and Vision health insurance elections
• 401K 
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• Overtime pay for hours worked over 40 hours
• Weekly Pay
• Pay Card option
• Online pay stub access
• 24-7 office support

Job Overview: Primary focus of this position is to manage the company credit card system and ensure accounts payable transactions are entered in an accurate, timely and efficient manner.

Responsibilities:

• Manage the daily review of purchases made on company credit cards.
• Assist cardholders with coding and processing of transactions in the Concur system.
• Daily processing of orders, bills of lading (BOL’s) and invoices. Accuracy and timeliness of keying this data into the AP system is extremely important.
• Ensure BOL’s and invoices are collected and reconciled daily.
• Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases.
• Contact suppliers to request credits for incorrect billing, missing invoices, etc.
• Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely.
• Assist/support with the reporting of taxes as needed, review of BOL’s and invoices, locating documentation promptly and efficiently as requested.
• Manage bill approval process and check runs, ensuring vendors are paid timely.
• Working with suppliers to verify account set up and get W-9’s for reporting.
• Data entry and daily use of QuickBooks, Excel, and certain supplier portals.
• Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day.
• Assisting the Finance Department with other projects as assigned.

Requirements:

• Experience with reconciling invoices
• Experience with QuickBooks
• Ability to handle (and keep current) high transaction volumes
• Strong attention to detail, deadlines and discretion
• Good working knowledge of Microsoft Excel and Word
• Good customer service skills, verbal and written
• Prior office/administrative experience
• Able to multitask in a high pace environment
• Must be organized

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