Accreditation And Policy Coordinator

Accreditation and Policy CoordinatorDepartment: Quality, Compliance, and PrivacyReports to: Accreditation and Policy ManagerEmployment Status: Full-TimeFLSA: Non-ExemptSchedule: 40 Hours/52 Weeks Preference: TERO Ordinance 2017-01, P.L. 93-638Job SummaryThe Accreditation and Policy Coordinator is responsible for clerical and technical functions to maintain the Kenaitze Indian Tribe's (the Tribe's) accreditation and policy management programs. The position reports to the Accreditation and Policy Manager and will help monitor and manage policy management software, which contains the Tribe's policies, procedures, standard work, and other documents. The Accreditation and Policy Coordinator will also assist in monitoring document due dates and/or regulatory changes and will alert the Accreditation and Policy Manager when documents need to be revised. The position will help with maintaining continued survey readiness for the triennial Commission on Accreditation of Rehab Facilities (CARF) Survey and any other accreditation sought by the Tribe.Essential FunctionsAssists the Accreditation and Policy Manager in the following tasks:Provides training on the Policy Management SystemMonitors the policy management software system to ensure that all policies and procedures are reviewed in a timely manner and all edits are reviewed by the appropriate parties

Tracks and organizes all accreditation documentation

Enters monthly receipts for department purchase cards and invoices

Monitors all regulatory required documents and alerts the Accreditation and Policy Manager when they are at risk for becoming inactive in the system and/or are not reflect changes imposed by the regulatory bodies

Conducts clerical activities including completing forms, entering data, and collecting information to support the department as directed

Communicates obstacles to supervisors in a timely manner

Seeks out additional learning opportunities to continue to develop the technical and professional skills needed

Takes meeting notes and arrange meetings and equipment needed for events or special projects

Ensures compliance with Tribal, federal, state, and local employment laws and regulations, Tribal policies and TERO ordinance

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.Working ConditionsLifting RequirementsSedentary Work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.Physical RequirementsStand or Sit (Stationary position)Walk (Move, Traverse)Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)Stoop, kneel, crouch or crawl (Position self (to), Move)Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)Taste/Smell (Detect, Distinguish, Determine)Pushing or PullingRepetitive MotionOSHACategory III - Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

Equipment and ToolsDrives KIT or Personal Vehicle: Personal Vehicle needed to drive between Kenaitze buildings to attend meetings

TravelLocalIn State QualificationsEducationAssociate's Degree in a Healthcare or Business related field, or a combination of education and experience may be substituted for a degree

ExperienceTwo (2) years of experience as an administrative assistant, or high level office support

PreferredKnowledge and experience working with cultural diversities

Experience managing or editing policies and procedures

Experience participating in accreditation survey and policy processes

License/CertificationMust have a valid Alaska State driver's license and must remain insurable under the Tribe's policy, or obtain within 90 days of hire

Special SkillsProven ability to work on several projects simultaneously and under tight schedules

Detail oriented with strong organizational skills

Understand HIPAA and other regulations that must be followed

Demonstrated skills in providing excellent services to customers

Displays a high degree of professionalism

Ability to cooperate with other staff members both within and outside the department

Strong oral and written communication skills

Knowledge of data collections and interpretations

Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others

Proficiency with Microsoft SuiteAbility to work independently as well as collaboratively

This position is a Covered Position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and to the Indian Child Protection and Family Violence Prevention Act, (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position

• Memorandum of Understanding: Serves as documented evidence that the Kenaitze Indian Tribe has expressed the ineligibility of an employee to operate motor vehicles owned, leased or rented by the Kenaitze Indian Tribe, or to operate a personal vehicle on behalf of the Kenaitze Indian Tribe.

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