Admin Assistant

Key Responsibilities:

• Performs moderately complex and confidential administrative duties that require considerable skill and knowledge of organization policies and procedures.
• Screens calls and visitors and resolves routine and sometimes complex inquiries. Schedules and maintains calendar of appointments, meetings, and travel arrangements.
• Exercises moderate level of autonomy in troubleshooting issues as they arise and anticipates the needs of the person they support.
• Work is generally fast-paced and moderately complex.
• Conducts moderately complex administrative assignments related to meeting, seminar, workshop, and/or conference planning, including material production; prep material packet compilation; scheduling; logistical arrangements; and liaising with participants, speakers, and vendors.
• Assists with special projects across multiple teams, including workstream participation.
• May conduct research for senior leader(s) or senior individual contributor; compiles, analyses, and summarizes information for reports and correspondence.
• Compiles, reviews, and analyses more complex data and keeps databases and share sites up to date.
• Provides accurate data and information to others on functional unit processes and procedures as requested.
• Coordinates executive meetings, including logistics (reserving meeting site, catering, security notifications), collection and coordination of meeting materials, agenda creation, and recording meeting minutes for senior leaders and/or senior individual contributors and tracks/manages meeting attendance responses.
• May assist in the preparation correspondences, memoranda, and reports, copying and filing and processing documentation of expenses and vouchers.
• May prepare and distribute minutes of meetings.

• Key skills; Calendar, Travel, logistics
• Note; 8-5 shift with 1 hour lunch break
• Calendar management
• Travel for conf
• Expense management
• Event management
• Coordination work with other trading teams
• Financial background will be helpful
• Healthcare industry – john Hopkins
• Trading exp will be good as well
• 5 years of administrative experience
• Bachelor's degree or the equivalent combination of education and relevant experience AND
• 3 years of total relevant work experience

Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

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