Administration Assistant

Job Description

Job Title: Administration Assistant

Department: Administration

Reports to: Operations Manager

Location: Florence AZ

Date: March 2026

Key Responsibilities:

• Provide general administrative support.
• Assist with organizing events, workshops, and conference calls.
• Maintain and/or create records and files.
• Receive calls and visitors.
• Review and proofread documents.
• Assist with office support tasks such as maintaining a calendar and scheduling appointments.
• Assist with coordinating meetings.

Specific Responsibilities Include:

• Perform complex, diversified, and specialized secretarial/administrative work for site.
• Prepare and type memoranda, letters, and reports.
• Create computer forms, templates, and tables.
• Compile statistical data.
• Arrange meetings, luncheons, and seminars.
• Coordinate or prepare a wide variety of complex financial and operational reports.
• Responsible for ordering office supplies and other miscellaneous purchases.
• Prepare agendas and transcribe and distribute minutes of committees, commissions, and meetings.
• Coordinate travel, including air, hotel, and car rentals; as well as process expense reports.
• Interpret established policy and provide information for the resolution of problems.
• Set up and maintain complex electronic and paper filing systems.
• Perform other duties as required.

Qualifications & Education:

• Minimum 2 years administration experience
• Strong knowledge of administrative practices and procedures
• Computer proficiency with Microsoft Office Suite (including Word, Excel, and Outlook), Adobe Acrobat, Internet.
• Self - motivated, managing multiple projects and activities.
• Able to work effectively in both independent and team structures.
• Ability to manage sensitive, complex, confidential information.
• Excellent verbal and written communication and interpersonal skills.

Work Environment:

• This position will include office work.
• While performing the duties of this job, the employee is regularly required to stand, sit, demonstrate manual. dexterity, climb stairs, and lift up to 50 pounds.
• Must work in compliance with the Florence Copper's site safety program.