Administration Manager

• Lead day-to-day administrative operations and establish effective processes, systems, and service standards.
• Manage offices, common areas, utilities, housekeeping, maintenance, security, waste management, and other facility services.
• Ensure workplace facilities are adequately equipped, maintained, and operational.
• Manage administrative records, policies, procedures, and documentation.

• Manage company accommodation, guesthouses, hotels, and housing arrangements for employees and visitors.
• Oversee room allocation, occupancy, housekeeping, maintenance, utilities, and service quality.
• Manage accommodation providers, contracts, costs, and service standards.

• Establish and manage canteen and employee food services based on workforce requirements.
• Identify, evaluate, negotiate with, and onboard suitable caterers, food service providers, and food trucks.
• Manage contracts, menus, operating schedules, pricing, food quality, hygiene, and service standards.
• Monitor vendor performance and employee feedback and ensure continuity of food services.

• Manage employee transportation, shuttle services, vehicles, drivers, airport transfers, and local travel requirements.
• Establish and manage transportation vendors, contracts, service standards, and costs.
• Ensure safe, reliable, and efficient transportation services.

• Identify, evaluate, negotiate, and manage vendors across administration and employee services.
• Manage vendors for facilities, accommodation, transportation, food services, housekeeping, security, maintenance, and other support services.
• Monitor vendor performance, service quality, contracts, and costs.
• Coordinate with relevant internal stakeholders for vendor onboarding, purchase orders, invoices, and payments.

• Serve as the key point of contact for employee and visitor administrative requirements.
• Manage parking, access, meeting facilities, events, employee activities, and other workplace services.
• Support employee engagement initiatives and create a positive workplace experience.
• Ensure administrative services are responsive to evolving business and workforce needs.

• Develop and manage the administration budget and monitor related expenses.
• Identify opportunities for cost optimization while maintaining service quality.
• Ensure administrative activities comply with applicable federal, state, and local laws, regulations, company policies, and safety requirements.
• Maintain appropriate records, contracts, licenses, permits, and compliance documentation.
• Provide regular updates to leadership on administrative operations, costs, vendor performance, and key issues.

• Bachelor’s degree in Business Administration, Facilities Management, Hospitality, or a related field.
• 10 to 15 years of relevant experience in administration, facilities, employee services, or a similar role.
• Experience in manufacturing, mining, energy, construction, infrastructure, or other industrial environments preferred.
• Strong experience in facilities, accommodation, transportation, food services, and vendor management.
• Experience establishing administrative infrastructure and services for a growing organization is highly desirable.
• Strong negotiation, commercial, communication, and stakeholder management skills.
• Excellent organizational and problem-solving abilities with a high level of ownership and initiative.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Proficiency in Microsoft Office and relevant ERP/facility management systems.
• Valid driver’s license and ability to travel locally as required.

• Frequent heavy lifting, pushing, and pulling of components up to 50 lbs independently; team lifts for components over 50 lbs.
• Ability to work in confined spaces, at heights, in pits, and under raised equipment (with proper blocking and safety protocols).
• Extended standing, kneeling, crouching, and working overhead throughout the shift.
• Ability to work safely in outdoor conditions year-round including extreme cold (−30°F) and heat (100°F+).

• Base Salary: $ 92,000 - $ 105,000
• Winners Circle Incentive: A biweekly incentive calculated as a percentage of biweekly wages, paid in the same paycheck and tied to the production of safe, quality tonnes. Guaranteed at the 70% target level through September 30, 2026 (Construction Phase); calculated against achievable, hourly-measured production targets during the Ramp Up Phase (through March 31, 2027); and tied to biweekly production targets thereafter (Optimization Phase)

• Health Insurance: Comprehensive medical and dental coverage with an HSA option.
• Retirement Plan: 401(k) with 4% company match.
• Lincoln STD, LTD, & Life Insurance: Coverage provided by Mesabi Metallics.
• Paid Time Off (PTO):
  • 0-3 Years: 96 hours per year
  • 3-10 Years: 120 hours per year
  • 10+ Years: 160 hours per year
• Plus 9 paid holidays and 2 floating holidays.

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