Administration Supervisor
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Overview
Compensation
$70,000-$105,000/year
Job Description
Heavy Civil Construction firm seeks Administrative SupervisorThis Jobot Job is hosted by: Aaron EricksonAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $70,000 - $105,000 per yearA bit about us:Based in San Francisco Bay Area we are a leader in our industry that provides full service for road and freeway projects from paving to sanitary, storm and water work! With numerous recognition and awards, our work has encompassed private schools, hotels, business parks, commercial developments, airports, and rapid transits.Why join us?
- Competitive Base Salary!
- Paid employee benefits package!
- Progressive Career Growth and Promotion Opportunities!
- Tuition and Training Reimbursement!
- Manage and provide backup support for the Front Desk/Admin Assistant.
- Serve as the primary point of contact for administrative processes and procedures.
- Train, mentor, and monitor front desk performance; address and correct issues as needed.
- Organize and assign responsibilities for company events and office initiatives.
- Coordinate all office supply ordering, inventory tracking, and distribution across locations.
- Manage vendor and service accounts to ensure contract compliance, pricing accuracy, and promotions.
- Maintain inventory systems (Excel and Spectrum) and analyze costs to improve inventory controls.
- Coordinate office setups, relocations, and take-downs.
- Review and process overhead invoices, including office expenses and IT software.
- Plan and execute company events, including design, logistics, and on-site issue resolution.
- Coordinate with local charities and fundraising organizations.
- Analyze fuel invoices in collaboration with operations leadership.
- Partner with Property Management to manage building maintenance and facility needs.
- Provide support for internal IT software programs.
- Act as liaison between the office and IT/telecom vendors.
- Manage employee devices, including MDM, Microsoft 365, and new hire equipment setup.
- Track and analyze phone usage, plans, and ordering.
- Administer office security systems, including Alarm.com access and security cameras.
- Manage distribution of fuel cards and purchasing cards.
- Assist with research and implementation of new software solutions.
- Develop meeting agenda content for leadership as needed.
- Design and manage company-branded merchandise inventory and budget.
- Create internal communications, forms, surveys, and visual content.
- Develop recruitment and employee announcement content for internal and social platforms.
- Proactively identify and implement process improvements to enhance efficiency and employee experience.
Automate your job search with Sonara.
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FAQs About Administration Supervisor Jobs at Jobot
What is the work location for this position at Jobot?
This job at Jobot is located in Concord, CA, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Jobot?
Candidates can expect a pay range of $70,000 and $105,000 per year.
What employment applies to this position at Jobot?
The employer has not provided this information. This may be discussed during the hiring process.
What is the process to apply for this position at Jobot?
You can apply for this role at Jobot either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.