Administrative/Accounting Assistant
EmployHQWendell, NC
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Job Description
Key Responsibilities:
- Answer switchboard and greet visitors.*
- Handle incoming/outgoing mail (UPS, FedEx, packages), track all incoming deliveries.*
- Maintain catering schedule, place orders, order materials/supplies for jobs.*
- Manage office supplies and inventory; coordinate janitorial services and office upkeep.*
- Schedule equipment maintenance and track leases.*
- Maintain general office records and documentation.*
- Organize and maintain job files and purchase order records.*
- Assist with purchase order inbox and issuing PO numbers; maintain vendor records (W-9s, insurance certificates).*
- Run weekly job/operational reports and type letters, reports, and internal documents.*
- Support executives with scheduling, research, and special projects.*
- Maintain communication with vendors and customers.*
- Improve workflows / office efficiency processes.*
- Process accounts payable; invoice matching, code invoices, data entry.*
- Prepare A/P checks for mailing.*
- File paid invoices and maintain A/P records; maintain accurate financial documentation, ensure financial records align with purchase orders.*
- Assist with payroll; prepare and submit weekly timesheets.*
- Track and record company vehicle mileage.*
- Record job-related inventory/requisition costs and support job cost tracking through reports.
- Associates degree (A.A.) or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.*
- Proficient in Microsoft Office Suite (Word, Excel), Internet Explorer, and Spectrum software.*
- Strong verbal and written communication skills, with the ability to speak effectively before groups and draft professional correspondence and reports.*
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals.*
- Demonstrated ability to solve practical problems and interpret instructions in written, oral, diagram, or schedule form; comfortable working with mathematical concepts, including fractions, percentages, ratios, and basic geometry; familiarity with statistical inference and trigonometry is a plus.*
- Experience with accounts payable and payroll processes, including invoice coding, check preparation, and timesheet submission.*
- Strong organizational and multitasking abilities; capable of maintaining job files, vendor records, and office documentation with accuracy.*
- Experience in front desk operations, including switchboard management and visitor reception; skilled in handling mail logistics and shipping procedures (UPS, FedEx).
Automate your job search with Sonara.
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FAQs About Administrative/Accounting Assistant Jobs at EmployHQ
What is the work location for this position at EmployHQ?
This job at EmployHQ is located in Wendell, NC, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at EmployHQ?
Employer has not shared pay details for this role.
What employment applies to this position at EmployHQ?
The employer has not provided this information. This may be discussed during the hiring process.
What is the process to apply for this position at EmployHQ?
You can apply for this role at EmployHQ either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.