Administrative And Legal Affairs Coordinator

ON.energy is building the power infrastructure that makes the AI era possible. As AI demand surges past what the grid and traditional data centers can support, ON.energy provides a new class of power technology proven at gigawatt scale and trusted by the world's leading cloud and AI companies. Our systems are already deployed across 2.5 GW of hyper-scale campuses, validated by top U.S. national labs, and certified for grid-safe operation by major utilities. With real products in the field, we're scaling faster than the grid can, transforming power from a bottleneck into a competitive advantage for the companies building the future.

We are seeking an Administrative and Legal Affairs Coordinator to serve as the centralized legal operations and documentation function for the organization. This role will be responsible for establishing and maintaining disciplined, consistent, and auditable processes for the intake, management, and storage of all legal agreements. The Administrative and Legal Affairs Coordinator will act as the single point of contact and gatekeeper for legal documents, ensuring appropriate review, visibility, and recordkeeping across the business, while providing the company's de facto General Counsel with full insight into all agreements being executed.

This role plays a key part in supporting financial governance, risk management, compliance, and audit readiness as the company continues to scale.

Key Responsibilities

Contract Lifecycle Management

• Serve as the centralized intake point for all legal documents and legal-related requests
• Manage the full lifecycle of contracts, including NDAs, supplier agreements, vendor contracts, amendments, and renewals
• Ensure contracts follow established review, approval, and execution protocols
• Track key contractual terms, execution dates, renewal periods, and obligations

Legal Oversight & Coordination

• Ensure the General Counsel has appropriate visibility into agreements prior to execution
• Coordinate with external legal counsel on contract reviews, revisions, and execution support
• Act as a liaison between Finance, Operations, and Legal to support clear communication and alignment

Compliance, Audit & Risk Support

• Maintain a centralized, organized, and audit-ready repository of all legal agreements and related documentation
• Support internal and external audit requests by providing accurate and timely legal records
• Assist in standardizing contract templates, approval workflows, and documentation practices
• Support compliance initiatives related to corporate governance, internal controls, and risk management

Process & Controls Enhancement

• Help define, document, and improve legal intake, approval, and recordkeeping processes
• Identify gaps, inconsistencies, and risks in current legal documentation practices
• Support the implementation and ongoing use of contract and document management tools
• Partner closely with Finance to ensure legal processes align with broader internal control frameworks

Qualifications

• Paralegal certificate or equivalent legal experience
• 3-5+ years of experience in a paralegal, legal operations, or contract administration role
• Strong experience managing contracts in an in-house environment
• Exceptional attention to detail and organizational skills
• Experience supporting compliance, audit, or risk management activities
• Strong written and verbal communication skills
• High level of discretion and professionalism

Preferred Experience

• Experience in a finance-led or highly regulated environment
• Familiarity with internal controls, audit processes, or governance frameworks
• Experience supporting Sarbanes-Oxley (SOX) controls, documentation, or audit processes (preferred)
• Experience in hospitality, energy, real estate, or other contract-heavy industries
• Experience with contract lifecycle management or document repository systems

What Success Looks Like

• All legal agreements are centrally managed, searchable, and consistently maintained
• Legal intake and approval processes are clearly defined and followed across the organization
• Leadership and the General Counsel have clear visibility into contractual obligations and risk exposure
• Legal documentation and recordkeeping practices support strong governance and audit readiness

For US-based roles- What you'll get:

• Competitive salary + annual performance-based bonus eligibility
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays

For Mexico-based roles- What you'll get:

• Competitive salary + annual performance bonus eligibility
• Christmas Bonus (Aguinaldo): 30 days
• Major medical expenses and life insurance
• Paid time off and holidays (per local policy)

For all roles:

• Professional development and growth opportunities
• Opportunity to grow with a mission-driven team shaping the future of clean energy
• Equal Opportunity: ON.energy is committed to equal employment opportunity and to maintaining a work environment free of harassment, discrimination, or retaliation.
• Accommodations: If you need an accommodation during the application process, email recruitment@onenergystorage.com
• Benefits vary by role and location and are subject to change.