Administrative Assistant- Staffing

Job Summary and Responsibilities

We are seeking a highly skilled Bilingual Executive Assistant to support our Chief Financial Officer (CFO). The ideal candidate will have prior experience as an executive assistant, and the ability to manage multiple priorities in a fast-paced, high -pressure environment. This role requires fluency in English and Korean to effectively support the CFO and coordinate with global stakeholders. This is an in-person position, 5 days in the office located in Englewood Cliffs.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned:

• Executive Support: Manage the CFO's calendar, schedule meetings, and coordinate appointments while ensuring effective time management and prioritization of tasks.
• Communication: Serve as a primary point of contact for the CFO, handling correspondence, emails and phone calls in a professional and timely manner.
• Meeting Coordination: Prepare agendas, materials, PowerPoints, follow-up documentation for meetings and coordinate onsite and offsite events for small and large groups (i.e., executive staff meetings, quarterly team off-sites, annual team workshops, team building events)
• General Office Duties: Ordering supplies for CFO office, processing invoices, expense settlements.
• Travel Management: Arrange complex international and domestic travel itineraries, including flights, accommodations, organize travel documents, and transportation, ensuring seamless experience, including last minute changes
• Project Management: Assist in managing and tracking key projects and deliverables, ensuring deadlines are met. Create and edit words, presentations, spreadsheets and other various documents. Coordinate weekly team updates and daily/monthly/quarterly/yearly reviews
• Confidentiality: Handle sensitive information with discretion and maintain the highest level of confidentiality.
• Problem-Solving: Proactively identify and resolve scheduling conflicts logistical issues, and other challenges with a solutions-focused mindset.
• Research & Analysis: Research on current market, channel and competitor market trends to stay abreast with changing economy

Qualifications

• Bachelor's Degree
• Minimum of 5 years of experience as an executive assistant, preferably supporting C-suite executives.
• Fluency in Korean and English, with excellent written and verbal communication skills. Ability to send correspondence on behalf of the CFO's office.
• Proven ability to handle multiple priorities, work under pressure, and meet tight deadlines
• Strong organizational skills with a keen attention to detail and accuracy
• Expert in Microsoft Office Suite- Excel and PowerPoint
• Positive attitude, Sharp, highly intuitive, and able to anticipate up-to-the-minute needs
• Highly collaborative and flexible to adapt to changes in schedule and procedure Outstanding ability to juggle competing priorities and thrive in a deadline-driven environment