Administrative Assistant (Hybrid) – Healthcare / ABA Company
ABA SquadMiami, Florida
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
Hybrid remote
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Responsive recruiter
Benefits:
- 401(k)
- Dental insurance
- Paid time off
- Vision insurance
- Health insurance
About Us
We are a growing Applied Behavior Analysis (ABA) company providing high-quality services to children and families. Our team is fast-paced, collaborative, and focused on operational excellence. Join us to make an impact while growing your career!
Position Overview
We are seeking a highly organized and proactive Administrative Assistant to support executive leadership, HR, and daily operations. This role is essential in keeping our organization running smoothly. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities independently.
Key Responsibilities
1. Executive / CEO Support
- Coordinate events and conference logistics (e.g., ABA conferences)
- Assist with creation and organization of marketing materials
- Post content on social media
- Communicate with vendors
- Request quotes, compare pricing, and make approved business purchases
2. HR Administrative Support
- Assist with onboarding paperwork (offer letters, documents, checklists)
- Track employee documentation (licenses, RBT certifications, expirations)
- Maintain HR files and compliance records
- Send reminders for credential renewals, missing onboarding items, and annual trainings
- Maintain candidate tracking sheets
- Prepare basic HR reports (turnover, hires, etc.)
3. Operations / General Admin Support
- Perform data entry and maintain organized records (insurance info, employee data, etc.)
- Maintain trackers and spreadsheets
- Prepare and format documents (forms, templates, letters)
- Support internal communications (announcements, reminders)
Qualifications
- 1–3 years of administrative experience (healthcare experience preferred)
- Strong organizational and time management skills
- Proficiency in Microsoft Office (Excel required)
- Excellent written and verbal communication skills
- Ability to handle confidential information
- Detail-oriented, proactive, and tech-savvy
Preferred (Not Required):
- Experience in HR
- Experience in healthcare or ABA
- Experience supporting leadership
Location: Miami-Dade, FL (Hybrid):In-Office: Tuesday–Thursday | Remote: Monday & FridayCompensation: $22–$25/hour (based on experience)
Benefits
- Paid holidays
- 2 weeks paid time off
- Health insurance (50% employer contribution)
- Dental & vision available
- 401(k) option
- Growth opportunities within the company
Why Join Us?
Be part of a supportive, collaborative team where your contributions truly matter. You’ll help drive our mission forward, make an impact on daily operations, and have opportunities to grow within the company. We value teamwork, initiative, and professionals who take pride in helping children and families thrive.
Flexible work from home options available.
Compensation: $22.00 - $25.00 per hour
About Us
ABA Squad is founded and led by behavior analysts. Its clinical team is comprised of energetic and enthusiastic individuals, who are passionate and dedicated to the field of behavior analysis. Our diverse and experienced clinicians come from many educational and cultural backgrounds, but most importantly, the clinicians at ABA Squad share a unified vision— to positively change the way ABA services are provided, so families have access to quality, ethically-oriented services.
Join Our Team
ABA Squad is a growing and team-oriented ABA clinical company that provides high quality, ethically oriented applied behavior analysis (ABA) services to children with autism and other developmental disabilities.
Our services include ABA therapy, social skills groups, school-readiness preparation, tutoring, early literacy training, and parent and professionals training. Our clinical team is comprised of energetic and enthusiastic individuals, who are passionate and dedicated to the field of behavior analysis. Our diverse and experienced clinicians come from many educational and cultural backgrounds, but most importantly, the clinicians at ABA Squad share a unified vision of rallying ABA professional to make a positive impact on behavior.
We are so excited to share that our team is growing!
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FAQs About Administrative Assistant (Hybrid) – Healthcare / ABA Company Jobs at ABA Squad
What is the work location for this position at ABA Squad?
This job at ABA Squad is located in Miami, Florida, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at ABA Squad?
Candidates can expect pay range between $22–$25 for this role.
What employment applies to this position at ABA Squad?
ABA Squad lists this role as a Full-time position.
What experience level is required for this role at ABA Squad?
ABA Squad is looking for a candidate with "Senior-level" experience level.
What benefits are offered by ABA Squad for this role?
ABA Squad offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Career Development, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at ABA Squad?
You can apply for this role at ABA Squad either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.