Administrative Assistant - Spencer Hospital

Location:

Spencer, IA

Worker Type:

Regular

Work Shift:

Day Shift (United States of America)

Spencer Hospital is proud to employ highly skilled and caring staff members. We offer competitive salaries and benefits as well as a pleasant work environment.

Position Highlights

Spencer Hospital is a rural hospital located in northwest Iowa employing over 500+ employees. Positions at Spencer Hospital are not affiliated with Avera; however, we collaborate to provide services to the communities we serve. Employment offers, if accepted, are exclusively with Spencer Hospital.

Spencer Hospital is seeking a friendly and driven Administrative Assistant who enjoys supporting others and working collaboratively in a hospital setting. This role is ideal for someone who takes pride in helping teams succeed by managing schedules, answering and directing calls, and staying organized in a fast‑paced environment. The right candidate communicates with warmth and professionalism, remains calm under challenging assignments, values confidentiality, and sees their work as an important part of caring for patients and a contributor to the overall success of the hospital.

Responsibilities:

• Performs a wide range of administrative functions with professionalism, discretion, and minimal supervision while collaborating across departments to advance the hospital's mission and goals.

• Provides comprehensive administrative and clerical support to Hospital Administration, Medical Staff, and Board of Trustees.

• Prepares and distributes correspondence and communications for Medical Staff and Board members, including meeting reminders via phone, email, or other channels.

• Attends Board of Trustee meetings and committee meetings as required; prepares and distributes meeting agenda materials; records and prepares minutes for signature.

• Ensures conference rooms are professionally prepared and ready on time, including room setup, food and beverage coordination, and testing of video‑conferencing technology to support seamless meetings.

• Maintains executive calendars, schedules appointments, and proactively coordinates meeting arrangements to support efficient operations.

• Collects, compiles, and prepares data, reports, statistics, and summaries to support leadership review and strategic planning.

• Generally knowledgeable of all department functions and carries out specific duties with minimal supervision.

• Performs a variety of functions such as filing, typing, answering telephone, data entry, customer service, copying/faxing, mail sorting/delivery, individual projects, and other general tasks.

• Works collaboratively with other departments to accomplish hospital goals, tasks, and projects.

Requirements:

• Previous healthcare/hospital administration assistant experience preferred
• AA degree at minimum or equivalent work experience required
• Comfortable with technology systems and programs: Microsoft 365, Co-Pilot, Microsoft Teams, OneNote, Webex and other video conferencing systems
• Must uphold high ethical standards and confidentiality
• Ability to manage multiple tasks, prioritize and organize workload independently
• Ability to perform job requirements without close supervision
• Flexibility in work schedule/hours based on the needs of the Administration team

Schedule:

• 60 hours a pay period (Full-time benefit eligible)

• Typical hours are M-F; 8a-4:30p

• Requires flexibility to begin work as early as 6:00 a.m. for meeting preparation and to occasionally stay beyond 4:30 p.m. to support organizational needs

• The schedule may fluctuate based upon the needs of the department

Spencer Hospital offers competitive wages, affordable insurance, IPERS retirement, in-house education, paid time off, family gym membership and so much more!

Please contact Spencer Hospital Human Resources for any questions at 712.264.6205 or email hr@spencerhospital.org.