Administrative Assistant
Brown Harris Stevens Residential Sales, LLCSouthampton, NY
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.1
Reclaim your time by letting our AI handle the grunt work of job searching.
We continuously scan millions of openings to find your top matches.
Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Health Insurance
Paid Vacation
401k Matching/Retirement Savings
Job Description
- Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
- Accurately prepare and copy board packages as instructed by Agents.
- Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
- Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
- Run daily listings search for Agents and email to all daily, by 9:00am.
- Order/track business cards and name plates for all Agents.
- Coordinate and track all advertising loans between Agents and Marketing.
- Process mail, and create the mailing tracker to be sent to Marketing
- Proof read all deliverables, communications, etc.
- Ensure consistency and standards are met on all work products.
- Maintains the Agent mailbox directory.
- As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
- Provide back-up administrative support as needed.
- Assist with special projects as needed.
Hours are Sun-Thurs 9.30am-5pm
Requirements
- Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
- Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
- Ability to learn and demonstrate excellent working knowledge of Real Plus.
- Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
- Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
- Associates or Bachelor’s degree preferred
- 2 years or more of real estate or related industry experience highly desirable.
- 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.
Benefits
This is a Full-time position and eligible to participate in all of the Company's benefit after meeting it's eligibility period.
Salary is commensurate with experience.
Brown Harris Stevens Residential Sales, LLC and all of it's affiliates are an Equal Opportunity Employer.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
FAQs About Administrative Assistant Jobs at Brown Harris Stevens Residential Sales, LLC
What is the work location for this position at Brown Harris Stevens Residential Sales, LLC?
This job at Brown Harris Stevens Residential Sales, LLC is located in Southampton, NY, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Brown Harris Stevens Residential Sales, LLC?
Employer has not shared pay details for this role.
What employment applies to this position at Brown Harris Stevens Residential Sales, LLC?
Brown Harris Stevens Residential Sales, LLC lists this role as a Full-time position.
What experience level is required for this role at Brown Harris Stevens Residential Sales, LLC?
Brown Harris Stevens Residential Sales, LLC is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Brown Harris Stevens Residential Sales, LLC for this role?
Brown Harris Stevens Residential Sales, LLC offers following benefits: Health Insurance, Paid Vacation, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Brown Harris Stevens Residential Sales, LLC?
You can apply for this role at Brown Harris Stevens Residential Sales, LLC either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.