Administrative Assistant, SR. (Police Public Affairs)

Position will be open until filled.

We are currently seeking:

An Administrative Assistant, Sr. to join our team. This role is a full-time position responsible for providing advanced administrative and executive-level support to the Chief of Police, while also coordinating public information and communications efforts for the San Angelo Police Department. This position serves as a central point for managing the department's social media presence, assisting with media relations, preparing public-facing communications, and supporting transparency and community engagement initiatives. The Executive Assistant for Public Affairs operates with a high level of independence and professionalism and plays a key role in both internal operations and external communications.

Job responsibilities:

Public Information & Communications:

• Manage and maintain departmental social media platforms to ensure timely, accurate, and professional communication with the public · Develop content that highlights departmental initiatives, operations, and community engagement efforts · Draft press releases, public statements, and informational materials · Assist in responding to media inquiries and coordinating messaging with command staff · Support communication efforts during critical incidents and high-profile events

Executive Support:

• Provide direct administrative support to the Chief of Police · Manage calendars, scheduling, and coordination of meetings with internal staff, City leadership, and external stakeholders · Prepare correspondence, reports, briefing materials, and presentations · Assist with prioritization of daily activities and executive workflow · Handle sensitive and confidential information with discretion

Administrative:

• Maintain records, files, and documentation in accordance with City policies · Compile and track data for reports, presentations, and public information purposes · Assist with preparation of City Council agenda items and supporting documentation · Ensure assignments and deadlines are met in a timely manner

Community Outreach & Coordination:

• Serve as a liaison between the Police Department, media outlets, City departments, and the public · Assist in coordinating community outreach efforts, events, and initiatives · Promote a positive and professional image of the department through public engagement

The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

PREFERRED QUALIFICATIONS

Education:

• Bachelor's Degree in Communications, Public Relations, Public Administration, Criminal Justice, or a related field

Experience:

• Experience in public communications, media relations, or social media management · Experience providing executive-level administrative support · Experience working in a law enforcement or government environment preferred

Required Skills:

• Strong written and verbal communication skills
• Ability to prepare professional reports, memorandums, and correspondence
• Ability to manage multiple priorities and meet deadlines · Strong organizational and time management skills · Ability to maintain confidentiality and exercise sound judgment · Proficiency in Microsoft Office and standard office systems