Administrative Assistant

Company:

Providence at Home with Compassus

• This position is remote with the hours of 8:30am-5:30pm PST.

Position Summary

Provides secretarial assistance and support to the department director and department employees under limited supervision. Facilitates effective communication throughout the department by assisting with meetings, minutes, reports, filing, and organization of department and unit activities.

Position Specific Responsibilities

• • Types, composes and proofreads correspondence.
• Answers phone, screens calls, refers callers/visitors to appropriate destination.
• Processes incoming and outgoing mail daily: sorts and prioritizes correspondence.
• Schedules and coordinates meetings and appointments.
• Maintains files and equipment and orders office supplies for Director and unit managers.
• Assists with development and implementation of projects for all departmental units.
• Attends meetings as assigned and report actions.
• Participates in education in-services and programs.
• Makes travel arrangements when necessary.
• Assists the department unit managers with processing mail, correspondence, maintaining records and files, scheduling and providing minutes for meetings, and assistance with departmental projects.
• Maintains billing processes for any contracted services within the department.
• Assists unit managers in collection and entering of data required for monthly Director reports.

Education and/or Experience

• Preferred- Associate's Degree Business/Medical field Or
• Preferred- Bachelor's Degree Business/Medical field.
• Preferred- Coursework/Training Some college or professional training.
• Required- 1 year Secretarial experience.
• Preferred- Secretarial experience in health care organization.

Skills

• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage.
• Mathematical Skills: Accuracy in use of basic math to make calculations, balance and reconcile figures.
• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from leaders, team members, investors, and external parties. Strong written and verbal communications.
• Language Skills: Ability to understand, read, write, and speak English. Articulates and embraces integrated healthcare at home philosophy.
• Language Skills: Accurate grammatical usage, spelling, and punctuation in processing all correspondence.
• Computer Skills: Typing skills (minimum of 60 wpm).
• Computer Skills: Utilizes various computer software programs.
• Other Skills and Abilities: Effective written and verbal communications.
• Other Skills and Abilities: Knowledge of organizational policies, procedures and systems.
• Other Skills and Abilities: Ability to work effectively with staff, visitors, and external entities.

Certifications, Licenses, and Registrations

• No Requirement

Physical Demands and Work Environment: The demands of this role necessitate a team member to effectively perform essential functions. Adaptations can be made to accommodate team members with disabilities. Regular standing, walking, and manual dexterity are fundamental, along with the ability to lift and move objects up to 25 pounds. Visual acuity requirements include close and distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. This description provides a general overview and may vary by role and department, capturing the nuanced demands and conditions inherent to positions in our organization.

At Compassus, including all Compassus affiliates, diversity, equity, and inclusion are fundamental to our Pillars of Success. We are committed to creating a fair work environment where our team members feel welcomed, highly valued, and respected. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Compensation range: $20.96 - $28.00

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities

Compassus offers a comprehensive benefits package including, Medical, Dental, Vision, 401k and much more.

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Build a Rewarding Career with Compassus

At Compassus, we care for our team members as much as we care for our patients and their families. Through our Care for Who I Am culture, we show compassion, respect, and appreciation for every individual. Embark on a career that cares for you while you care for others.

Your Career Journey Matters

We're dedicated to helping you grow and succeed. Whether you're pursuing leadership roles, specialized training, or exploring new career paths, we provide the tools and support you need to thrive.

The Compassus Advantage

• Meaningful Work: Make an impact every day by honoring the quality of life of our patients, supporting them and their families with compassion, and creating moments that truly matter.
• Career Development: Access leadership pathways, mentorship, and personalized professional development.
• Innovation Meets Compassion: Collaborate with a supportive team using the latest tools and technologies to deliver exceptional care.
• Enhanced Benefits: Enjoy competitive pay, flexible time off, tuition reimbursement, and wellness programs designed for your well-being.
• Recognition and Support: Be celebrated for your contributions through recognition programs that honor your dedication.
• A Culture of Belonging: Thrive in a culture where you can be your authentic self, valued for your unique contributions and supported in a community that embraces diversity and inclusion.

Ready to Join?

At Compassus, your career is more than a job-it's an opportunity to make a lasting impact. Take the next step and join a team that empowers you to grow, innovate, and thrive.