Administrative Assistant
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Overview
Job Description
Position would require the candidate to be a W2 employee of Donatech.US Citizenship Required.
Executive Calendar & Meeting Management – Own a complex, multi time zone schedule. Proactively anticipate meeting needs, arrange reviews, and resolve conflicts before they arise.Travel & Expense Administration – Coordinate domestic and international travel; process expense reports (Concur/BCD) with 100 % accuracy.Site Operations & Event Planning – Organize high visibility meetings, town halls, and site level logistics (room reservations, AV, catering, security).Digital Collaboration Platforms – Maintain Teams, SharePoint, and emerging DX tools; champion adoption of new digital solutions.Executive Communications & Stakeholder Engagement – Draft briefings, presentations, and correspondence; liaise with internal leaders, external partners, and customers.Continuous Improvement – Identify workflow efficiencies, break down silos, and implement process enhancements.Leadership Support – Provide research, data analysis, and decision making assistance as a trusted advisor.
WHO YOU ARE :Attribute: What It Means for This Role:Highly Organized & Detail Oriented/Manage multiple priorities across time zones while ensuring flawlessexecution of calendar, travel, and expense tasks.Proactive Problem Solver /Anticipate leadership and customer meeting needs; streamline processesand drive results without waiting for direction.Strong Communicator /Convey information clearly to executives, cross functional teams, and external partnersworldwide.Agile & Change Focused /Embrace evolving priorities, dismantle silos, and champion continuous improvement initiatives.Inclusive Mindset /Foster a psychologically safe environment and model our organizational values.
Basic Qualifications
•36+ years supporting senior executives (VP level or above).
•Demonstrated expertise in dynamic calendar management, travel coordination, and expense reporting (Concur/BCD).
•Proven ability to manage executive calendars across multiple domestic and international time zones and to anticipate meeting preparation and follow up.
•Proficiency with Microsoft Office, Teams, SharePoint, and Concur; quick adoption of new digital tools (DX).
•Experience planning high visibility events and site logistics (AV, catering, security).
•Location: DC, Maryland, Virginia, Colorado
•US Citizen with ability to obtain Secret Clearance
•Prior experience in government contracts or aerospace environments.
Desired Qualifications
- Experience in project management and managing a number of priorities simultaneously.
•Experience mentoring or leading a small team of administrative staff.
•Active Secret Clearance (if not already held).
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
