Administrative Assistant / Accounting Support - Bilingual
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Overview
Job Description
Administrative Assistant / Accounting Support (Entry Level)
Elite Parking Area Maintenance Inc. — Oakdale, NY (On-Site)Full-Time | Monday–Friday | Growth Opportunity
About the Role
Elite Parking Area Maintenance is a fast-growing commercial construction and asphalt paving company serving Long Island and the Northeast. We are seeking a dependable and organized Administrative Assistant to support our accounting and back-office operations.
This is an excellent opportunity for someone looking to build a career in construction administration, bookkeeping, or accounting. In this role, you will gain hands-on experience working with QuickBooks Desktop, job-costing processes, construction billing documentation, and office operations.
No advanced accounting background required — we are willing to train the right person who is detail-oriented, reliable, and eager to learn.
This is a full-time, in-person position located at our Oakdale, NY office.
What You Will Do
Administrative Support
Organize and maintain job folders, paperwork, and office records
Process and file invoices, delivery tickets, and field documents
Assist with document tracking such as COIs, W-9s, and compliance paperwork
Communicate with field staff to gather job information and documentation
Support general office operations and coordination, answer phones
Accounting & Bookkeeping Support (Training Provided)
Assist with entering bills, receipts, and basic data into QuickBooks Desktop
Help organize accounting records and supporting documentation
Support accounts receivable tracking and invoice preparation
Assist with job cost tracking and project documentation
Provide administrative support to the accounting team
Process & Organization
Maintain organized digital records using Microsoft Office 365 and SharePoint
Help identify missing documents or incomplete records
Support improvements in office workflow and organization
Required Skills & Qualifications
Bilingual (English / Spanish) strongly preferred
Strong Microsoft Excel skills required (comfortable with formulas, spreadsheets, and data organization)
Excellent organizational skills and attention to detail
Reliable, professional, and able to follow structured processes
Comfortable using computers and learning new software
Strong written and verbal communication skills
Interest in bookkeeping, accounting, or construction administration is a plus
Prior office or administrative experience preferred but not required
What You’ll Gain
Real-world experience with QuickBooks Desktop
Exposure to construction accounting and job-costing
Training in administrative and financial workflows
Opportunity for growth into bookkeeping, AR/AP, or office management roles
Long-term career path within a stable construction company
Schedule & Location
Monday–Friday
Full-time, 40 hours per week
On-site in Oakdale, NY
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.