Administrative Assistant (Operations Support)

Administrative Assistant (Operations Support)

We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team. This full-time, on-site role (Monday–Friday, 8:00 AM to 4:00 PM) is based in Sandy, Utah. The Administrative Assistant is crucial in ensuring smooth day-to-day operations, providing administrative support across departments, and helping streamline workflows. The ideal candidate is proactive, resourceful, and capable of handling a variety of tasks with accuracy and professionalism.

Responsibilities

• Provide administrative support to the operations team, including scheduling, meeting coordination, and document preparation.
• Manage and maintain company records, databases, and filing systems (digital and physical).
• Assist with operational processes such as procurement, vendor management, and office supply inventory.
• Coordinate logistics for internal and external meetings, including travel arrangements and event planning.
• Prepare reports, presentations, and correspondence as requested.
• Monitor and respond to inquiries (phone, email, and in person) in a timely and professional manner.
• Support onboarding and offboarding processes for employees.
• Track and manage invoices, expense reports, and budget-related tasks.
• Assist in improving efficiency by identifying and implementing process improvements.
• Handle ad-hoc projects and administrative tasks to support the broader business as needed.

Qualifications

• Proven experience as an Administrative Assistant, Operations Assistant, or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Ability to manage sensitive information with confidentiality.
• Strong problem-solving skills and ability to work independently as well as collaboratively.

Key Attributes

• Proactive: Anticipates needs and takes initiative without constant supervision.
• Detail-Oriented: Ensures accuracy in scheduling, reporting, and record-keeping.
• Flexible: Comfortable adapting to shifting priorities and fast-paced environments.
• Collaborative: Works well with cross-functional teams to achieve organizational goals.