Administrative Assistant

Description

Join Us in Transforming Healthcare Education

At Joyce University, your work is more than a job - it's a chance to shape the future of healthcare.

We believe every student can, should, and will succeed. In this role, you'll play a vital part in bringing that belief to life-supporting the academic leadership team and helping create a seamless, student-centered experience behind the scenes.

If you're highly organized, service-driven, and thrive in a fast-paced academic environment, this is where your skills meet purpose.

What You'll Do

You'll serve as a key partner to the Provost/Chief Academic Officer and Academic Affairs teams-keeping operations running smoothly, communication flowing, and priorities on track.

In this role, you will:

• Support reporting and data tracking to inform academic decision-making
• Facilitate clear, timely communication with students, faculty, and staff
• Maintain accurate electronic records (employee files, syllabi, student forms, meeting minutes, and more)
• Record and manage minutes for academic and committee meetings
• Assist with onboarding new team members
• Prepare financial request forms and administrative reports
• Conduct research and gather external data (statistics, costs, trends)
• Coordinate academic meetings, including:
• Agenda development with presenters
• Calendar invitations and logistics
• Virtual meeting hosting (Zoom facilitation, screen sharing)
• Post-meeting summaries and recordings
• Support academic committees by managing agendas, documentation, and follow-ups
• Assist with program orientation and fieldwork documentation
• Help organize continuing education events and faculty meetings
• Maintain inventory and coordinate correspondence (including guest speakers)
• Support updates to academic catalogs, handbooks, and exam schedules
• Contribute to special projects and initiatives across Academic Affairs

Who You Are

You're a detail-oriented professional who thrives on organization, collaboration, and helping others succeed. You bring both structure and a service mindset to everything you do.

You'll thrive in this role if you:

• Lead with empathy, professionalism, and a people-first mindset
• Communicate clearly and effectively-both written and verbal
• Take ownership of your work and follow through with precision
• Enjoy working behind the scenes to support big-picture outcomes
• Are adaptable, proactive, and solutions-oriented
• Build strong relationships across teams and stakeholders
• Continuously look for ways to improve processes and efficiency

Why You'll Love It Here

We know that when our people feel supported, they do their best work-and that directly impacts our students.

That's why we offer a comprehensive benefits package designed to support your well-being, growth, and balance:

• Generous self-directed PTO policy
• Paid holidays
• 401(k) with employer match
• Medical, dental, and vision insurance
• Fully paid short-term disability
• Long-term disability coverage
• Dedicated professional development opportunities
• World-class continuing education assistance

Requirements

What You Bring

• Associate's degree required (Bachelor's preferred)
• 2-3 years of administrative support experience (academic setting preferred)
• Experience with Outlook (email and calendaring); Campus Nexxus is a plus
• Strong organizational, analytical, and multitasking skills
• Proficiency in managing confidential information with integrity

Our Culture

At Joyce University, we lead with purpose, integrity, and care. We're committed to creating a workplace where people feel valued, supported, and inspired to grow.

Here, your work matters. Your contributions are seen. And your impact helps shape the future of healthcare-one student at a time.

Ready to make an impact? Apply today and be part of something meaningful.