Administrative Assistant (Rover)

The ideal candidate thrives in fast-paced environments, exercises strong communication, and maintains a high level of professionalism on all daily tasks.

Rover Administrative Assistant Responsibilities:

1. Administrative Support As assigned, with responsibility for providing the full range of administrative and clerical support to the organization staff. The Rover Administrative Assistant:

• Receives phone calls, sends and receives Emails and faxes.
• Take messages in the absence of organization staff, directing callers to other staff members.
• Receives and assists visitors, answers questions, or directs them to a staff member who can assist them.
• Will often be given last-minute changes and have to adapt quickly.
• Organizational skills with excellent attention to detail. Typing, formatting, taking meeting minutes, editing reports, documents, and contracts. Entering data, maintaining databases, filing, keeping records, scheduling appointments, maintaining an events calendar, and sending reminders.
• Interpersonal relationship skills - must be able to easily interact with a large range of people.
• Time Management Skills - confident in his or her ability to organize and prioritize urgent assignments.
• Reliability - Arrive to work on time or early, complete projects on time or early.

1. Computer and Software Applications – Must be Tech-savvy The Rover Administrative Assistant uses computer and web-based word processing, spreadsheets, and software applications in the performance of a variety of assignments:

• Experience in creating documents and spreadsheets, using Microsoft office. Intermediate knowledge preferred.
• Proficient in appointment scheduling software such as MS Outlook, as well as call forwarding.

1. Additional Responsibilities As required by workload, the Rover Administrative Assistant may be assigned to the Front Office, or as a second assistant, supporting other performance duties in any division.

Rover Administrative Assistant Requirements:

• Experience in secretarial work, office administration, or related training is a plus.
• Accounting skills
• Observing best business practices and etiquette
• Excellent written and verbal communication skills
• Exceptional interpersonal skills