Administrative Assistant (Nursing Administration) Mon. - Fri. 8:30A-5:00P

Provides administrative support to nursing administration team (Director of Nursing, Nursing Manager, Nursing Supervisors, Clinical Educator Office Coordinator, and Hospitalists).

DUTIES AND RESPONSIBILITIES:

Key Responsibilities:·

Demonstrates excellent oral and written communication skills.·

Demonstrates appropriate interactions with patients, physicians, and staff.·

Maintains confidentiality of patients, staff, and physicians.·

Follows all clinic policies and procedures.

General Responsibilities:

• Administrative Assistant assists in projects, patient dismissals, census management, planning meetings, taking minutes, and assisting in preparing reports.
• Administrative Assistant provides clerical support such as answering and directing phone calls, greeting visitors, opening and distributing correspondence, filing, and ordering office supplies.
• Prepares a variety of administrative reports, statements, and rosters.
• Originates and maintains agendas, minutes, and post-meeting correspondence for all nursing administration meetings.
• Supports Hospitalists with calls, schedules, correspondence management, and continuing patient communication.
• Maintains hospital census.

JOB REQUIREMENTS:

Minimum Education:

• High School Diploma/GED required.
• Associates Degree preferred.

Minimum Experience:

• 3-5 years administrative/secretarial experience required.
• Hospital/Healthcare experience preferred.

Required Skills:

• Type a minimum of 45 words per minute and use a 10-key calculator.
• Proficient with MS Office Suite (Excel, Word, etc.).
• Excellent customer service skills.
• Familiar with laws, regulations, and guidelines pertaining to hospital and long-term care administrative procedures.