Administrative Assistant
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Overview
Schedule
Full-time
Career level
Entry-level
Remote
On-site
Compensation
$20-$23/hour
Benefits
Health Insurance
Dental Insurance
Disability Insurance
Job Description
Missions Inc. Programs provides housing, emergency shelter and supportive services to domestic abuse survivors and those seeking recovery from substance use disorders. We offer a collaborative and safe community for clients to heal and transform their lives.Summary: The Administrative Assistant plays a vital role in supporting the CEO and the Organizational Leadership team. This position is responsible for efficiently managing the administrative office, including overseeing office supplies, managing phone communications, and welcoming visitors. The Administrative Assistant ensures smooth day-to-day operations and provides essential support for high-level organizational activities.CORE RESPONSIBILITIESExecutive Support for the CEO
- Facilitate preparation for Board of Directors meetings, including document creation, venue coordination, scheduling virtual meetings, and managing RSVPs.
- Assist in preparing internal and external reports, memos, and other formal documents.
- Compile and complete statistical reports on a daily, monthly, quarterly, and annual basis.
- Perform additional duties as assigned.
- Assist in the preparation of reports and documents as requested by the leadership team including HR, Advancement, Facilities, Programs, and Finance departments.
- Attend and take minutes at meetings, including the monthly Management Meeting.
- Provide logistical and administrative support for campus-wide events such as fundraisers, employee recognition programs, and training sessions.
- Perform additional duties as assigned.
- Answer phone calls and direct them appropriately with courtesy and professionalism.
- Greet visitors, offer hospitality, and notify relevant staff of their guest’s arrival.
- Collaborate with Facilities to maintain a clean, organized, and welcoming office environment.
- Monitor and manage office supply inventory, ensuring timely orders within budgetary constraints.
- Oversee phone systems, including managing outgoing messages and general voicemail.
- Perform additional duties as assigned.
- High School Diploma or GED required; Associate or Bachelor’s degree preferred.
- Minimum of one year experience as an administrative assistant, office manager, or executive assistant; two years preferred.
- Excellent written and verbal communication skills, with a strong attention to detail.
- Proficiency in Microsoft 365 (Word, Excel, PowerPoint), Adobe, and Outlook.
- Strong organizational and time management skills, with the ability to prioritize tasks efficiently.
- Adaptable, with the ability to handle multiple tasks under tight deadlines.
- Proficient typing skills. Minimum of 45 WPM with 95% accuracy preferred.
- Demonstrated ability to work effectively with diverse populations, including BIPOC, LGBTQIA+, disabled, and other diverse communities.
- Affirm human worth
- Foster self-determination
- Value diversity
- Seek social justice
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FAQs About Administrative Assistant Jobs at Missions Inc Programs
What is the work location for this position at Missions Inc Programs?
This job at Missions Inc Programs is located in Plymouth, MN, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Missions Inc Programs?
Candidates can expect a pay range of $20–$23 per hour for this role.
What employment applies to this position at Missions Inc Programs?
Missions Inc Programs lists this role as a Full-time position.
What experience level is required for this role at Missions Inc Programs?
Missions Inc Programs is looking for a candidate with "Entry-level" experience level.
What benefits are offered by Missions Inc Programs for this role?
Missions Inc Programs offers following benefits: Health Insurance, Dental Insurance, Disability Insurance, Life Insurance, Paid Holidays, Paid Vacation, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Missions Inc Programs?
You can apply for this role at Missions Inc Programs either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.