Administrative Assistant - Education Partnerships

Location: Remote or Hybrid Options

Job Type: Full-Time

Compensation Range: $20.00 - $26.00 USD Hourly

The compensation above is the estimated hiring range for this position. Final offers are determined based on a variety of factors including skills, experience, qualifications, internal equity, and other job-related considerations.

To access a list of benefits for full-time jobs, please visit www.moodybible.org/careers/benefits/.

What You Will Be Doing

As an Administrative Assistant for Moody's Educational Partnership office, this position will play a crucial role in supporting the efforts of the partnership development team. This position will be responsible for assisting in the establishment and maintenance of strong relationships with various churches, parachurch, and missions organizations as well as faith-based companies and other educational institutions, both domestically and internationally. This position's organizational and communication skills will help ensure the smooth operation of partnership initiatives, facilitating collaboration between Moody and its partner organizations.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Assist in drafting, proofreading, and editing partnership-related documents, including letters, emails, proposals and legal agreements.
• Coordinate meetings, conferences, events and travel related to partnership development.
• Prepare meeting agendas, materials, and presentations for partnership discussions.
• Follow up on action items and ensure that commitments are fulfilled by all parties involved.
• Facilitate communication between Moody's partnership team, internal departments (such as Marketing, Admissions, Financial Aid, etc.), and external partners.
• Manage a database of potential and existing partner institutions, ensuring partnership organizations are properly vetted, nurtured and that information is well-organized and updated regularly.
• Produce reports and analyses on partnership activities for leadership review. Track and document partnership progress, student enrollments and revenue.
• Conduct research on potential partner institutions, identifying their strengths, focus areas, and alignment with Moody's goals.
• Support the development and execution of creative initiatives aimed at expanding Moody's partnership network and enhancing engagement with current partners.
• Other duties as assigned

Minimum Requirements

• Bachelor's degree.
• Experience in administrative or support roles.
• Excellent written and verbal communication skills, with the ability to communicate effectively with diverse audiences.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
• Ability to work both independently and collaboratively in a team-oriented environment.
• Demonstrated professionalism, discretion, and tact when dealing with sensitive and confidential information.
• Willingness to adapt to changing priorities and a dynamic partnership development environment.
• Authorized to work in the US legally without sponsorship

Preferred Requirements

• Bachelor's degree in Business Administration, Communications, International Relations, or a related field.
• Three years of experience in administrative or support roles, preferably within a university or educational institution setting.
• Familiarity with the higher education landscape and international partnership development is a plus.

Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God's Word. If you are mission-minded, and have a servant's heart, join us as we look to further impact the Kingdom of God.

This is a full-time position, generally scheduled Monday through Friday, with occasional weekend work as needed. The role may be performed in a hybrid capacity for candidates within the Chicagoland area, or fully remote for candidates located outside of Chicagoland.

Some statewide and limited international travel may be required.

This position operates in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and other common office technology.

Additional Information

Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI's Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards.

We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.