Administrative Assistant

MRA Recruiting ServicesOak Creek, WI

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

On-site

Job Description

Zenar Corporation Administrative AssistantOak Creek, WI

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SummaryUnder the direction of the Office Manager, the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations. The ideal candidate should have excellent organizational skills, be detail-oriented and possess strong written and verbal communication abilities. This role is essential for ensuring the smooth operation of our office and supporting our team effectively.Essential Duties and ResponsibilitiesThis list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time.

Manage the administration of new job folders in electronic format including all programs and applications.
Assist with new customer set-up (W-9, COI, tax exemption if applicable).
Assist with generating customer invoices, accounts receivable and accounts payable.
Assist with new vendor set-up.
Prepare, monitor and manage purchase orders.
Set up and manage paper and electronic filing systems, including recording information, updating paperwork, or maintaining documents, such as correspondence or other material.
Compile, summarize and record information, to include numeric calculations, ensuring accurate, up‑to‑date information using EXCEL or other appropriate software.

Required Skills/Abilities:

Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Proficient with Microsoft Office (Word, Excel, Outlook)
Excellent verbal and written communication skills.
Critical thinking and complex problem-solving required.
Excellent interpersonal and customer service skills.
Ability to work independently and collaboratively within a team.
Ability to develop cooperative working relationships with others, maintaining them over time.

Ability to communicate effectively. Ability to effectively communicate with service team, customers, vendors, and other employees within the organization.
Ability to prepare correspondence, reports, memos, etc.

Qualifications: To successfully perform this job, an individual must be able to perform each essential duty satisfactorily. Education and/or Experience - High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative experience required.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

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FAQs About Administrative Assistant Jobs at MRA Recruiting Services

What is the work location for this position at MRA Recruiting Services?

This job at MRA Recruiting Services is located in Oak Creek, WI, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at MRA Recruiting Services?

Employer has not shared pay details for this role.

What employment applies to this position at MRA Recruiting Services?

MRA Recruiting Services lists this role as a Full-time position.

What experience level is required for this role at MRA Recruiting Services?

MRA Recruiting Services is looking for a candidate with "Senior-level" experience level.

What is the process to apply for this position at MRA Recruiting Services?

You can apply for this role at MRA Recruiting Services either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.