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Administrative Assistant - HR & Finance Support

National Center on Institutions and AlternativesWindsor Mill, MD
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Overview

Schedule
Full-time
Career level
Senior-level
Remote
On-site

Job Description

Administrative Assistant

Baltimore, MD | Full-Time

Join a Mission That Matters

At NCIA, meaningful work is sustained by strong systems and reliable operations. We are seeking an Administrative Assistant to support our Finance and HR teams, someone who values organization, precision, and consistency. This role is best suited for someone who enjoys being the operational backbone of a team.

If you enjoy being the connector, the organizer, and the calm force that keeps things moving-this role is for you.

What You'll Do

You'll play a vital behind-the-scenes role supporting our HR and Finance teams so they can focus on advancing our mission.

Support Our People (Human Resources)

  • Assist with recruitment by posting jobs, scheduling interviews, and welcoming new staff during onboarding
  • Maintain confidential employee records with care and integrity
  • Coordinate interviews, meetings, and HR-related activities
  • Serve as a friendly point of contact for internal and external HR inquiries

Support Our Operations (Finance)

  • Help prepare and organize financial documents and reports
  • Assist with payroll preparation by collecting and verifying employee information and timesheets
  • Maintain accurate records for financial transactions and department databases
  • Manage office supplies and resources for HR and Finance teams

Be a Collaborative Partner

  • Prepare correspondence, presentations, and reports
  • Support special projects and cross-team initiatives
  • Help implement internal policies and procedures
  • Ensure compliance with organizational policies and applicable laws
  • Bring ideas, curiosity, and problem-solving skills to a supportive team environment

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FAQs About Administrative Assistant - HR & Finance Support Jobs at National Center on Institutions and Alternatives

What is the work location for this position at National Center on Institutions and Alternatives?
This job at National Center on Institutions and Alternatives is located in Windsor Mill, MD, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at National Center on Institutions and Alternatives?
Employer has not shared pay details for this role.
What employment applies to this position at National Center on Institutions and Alternatives?
National Center on Institutions and Alternatives lists this role as a Full-time position.
What experience level is required for this role at National Center on Institutions and Alternatives?
National Center on Institutions and Alternatives is looking for a candidate with "Senior-level" experience level.
What is the process to apply for this position at National Center on Institutions and Alternatives?
You can apply for this role at National Center on Institutions and Alternatives either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.