Administrative Assistant - College Of Education
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Overview
Job Description
Niagara University is a liberal arts university, steeped in the Vincentian and Catholic traditions, with a total enrollment of nearly 4,300 students. Located just a few miles away from one of the world's premier tourism destinations, Niagara Falls, the university occupies a lovely campus overlooking the Niagara River gorge. Its close proximity to major cultural and business centers in Niagara Falls, Buffalo, and Toronto as well as the award-winning Niagara Wine Trail and several nearby cultural destinations make Niagara University an ideal place to work and live. If you'd like to know more, be sure to check out all of the NU Facts.
POSITION SUMMARY
The College of Education – Dean's Office invites applications for a dynamic administrative assistant to join our team. This key position will help the Dean's office and Field Experience staff. Our office strives to serve our students.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Assist in the daily operations of the Dean's office and the Field Experience Office.
- Collaborate with student workers and staff.
- Assist with appointments, schedules, and visitors.
- Answer phones and emails.
- Assist with data input to the Field Experience office and the Dean's office.
- Assist in the administrative duties involving graduation, Dean's certificates, mailings, and correspondence.
- Maintaining student records and filing, including turning down files to Records.
- Assist in managing social media.
- Assist with coordinating and leading various outreach efforts such as special events, graduation events, open houses, and college
- Other duties as assigned
QUALIFICATIONS
- Minimum of 2 years of experience working in an office environment preferred.
- Must be able to interact effectively with visitors, students, staff, and faculty
- Excellent organizational skills and attention to detail
- Ability to work independently and collaboratively in a fast-paced changing environment
- Proficiency in Microsoft Office Suite, and Google Workspace
- Valid driver's license and access to reliable transportation required
GENERAL DESCRIPTION – % OF TIME
- 40% – Assist in the daily operations of the Dean's office
- 40% – Assist in the daily operations of the Field Experience Office
- 20% – Other department duties as assigned
WORK ENVIRONMENT / PHYSICAL DEMANDS
- Must be able to sit or stand for extended periods
- Occasional lifting of materials (up to 50 lbs)
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