Administrative Assistant

Summary:

Provide professional and courteous administrative support to both internal and external customers.

PRIMARY DUTIES AND RESPONSIBILITIES

·        Answer telephone, disseminate information or resolve questions, and/or route calls to appropriate individual. Take messages and coordinate follow through.

·        Receive, sort and distribute the mail

·        Carry out administrative duties such as filing, typing, copying, binding, scanning etc. (i.e. Apprentice hours, phone listing, safety paperwork, time cards, application packets)

·        Prepare and modify documents including correspondence, reports, drafts, memos and emails.

·        Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

·        Request, track, and scan insurance certificates for vendors and subcontractors

·        Prepare panel schedules as directed by the Project Management Department.

·        Generate, track and scan Master Subcontractor Agreements to ensure compliance with company policy.

·        Resolves administrative problems by preparing reports, analyzing data, and identifying solutions.

·        Ability to research, provide information and materials and work on special projects as assigned.

·        Fill in for other Assistants when needed.

Qualifications:

·        High school diploma or general education degree (GED)

·        Must have at least 2 years’ experience/knowledge of administrative support

·        Must demonstrate flexibility when work assignments and priorities change.

·        Ability to work independently on multiple projects concurrently with time sensitive deadlines

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