Administrative Assistant

Nova SupportsOgden, UT

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Overview

Schedule

Full-time

Career level

Entry-level

Remote

On-site

Job Description

Nova Supports is looking for an administrative assistant to join our team in our Ogden clinic. This person will work to support the daily operations of the clinic and the pool. Hours: 7am-4pm Monday-FridayThe ideal candidate is a positive and motivated individual that will represent Nova's core values of competent and compassionate care to the community. This person must have exceptional organizational and multitasking skills, a strong attention to detail, be unafraid to jump in and help clinicians and clients, stay calm in an ever-changing environment, and have the ability to communicate effectively in both written and verbal communications.

Responsibilities:

Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.

Coordinate scheduling - Work with the clinical care team to set up schedules; this includes transportation for clients, clinic activity schedule, pool class schedules, and clinician/client sessions(including handling call-outs to help fill shifts).

Organize internal resources - Build out and maintain processes to keepfiles and office supplies organized and easily accessible.

Maintain Confidentiality - Must know and uphold HIPPA regulations

Liaise with visitors - Act as point person for clinic guests. You are the first person people meet/interact with in the clinic. Kindness, competency, and professionalism is expected.

Communicate policies and procedures - Alert employees of new processes, rules and regulations.

Building and vehicle maintenance - making sure the vehicles and pool are regularly serviced, and the clinic has a good maintenance and cleaning schedule.

Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

Able and WILLING to drive clients to and from sessions and on various outings. Must be 21 years of age and have a good driving record to drive a company vehicle.
High school diploma
1-2 years experience as an administrative assistant, secretary or receptionist preferred
Strong organizational, communication, and time-management skills
Proven ability to work in a fast-paced, ever-changing environment
Positive, high-energy attitude
Resourcefulness, creativity, and problem-solving skill set
Familiarity with office equipment (i.e. printers, fax machines, projectors)
Proficiency in Microsoft Office (especially MS Excel, Planner, Teams, and PowerPoint) and Passage Health

Nova Supports is a human services organization dedicated to providing competent and compassionate care to individuals with Autism Spectrum Disorder. Our goal is to create a care plan and environment for our clients that gives them "space to thrive!"

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FAQs About Administrative Assistant Jobs at Nova Supports

What is the work location for this position at Nova Supports?

This job at Nova Supports is located in Ogden, UT, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Nova Supports?

Employer has not shared pay details for this role.

What employment applies to this position at Nova Supports?

Nova Supports lists this role as a Full-time position.

What experience level is required for this role at Nova Supports?

Nova Supports is looking for a candidate with "Entry-level" experience level.

What is the process to apply for this position at Nova Supports?

You can apply for this role at Nova Supports either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.